Secretary Senior - Richland

at  State of Washington Dept of Children Youth and Families

DESCRIPTION

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community.”
Job Title: Secretary Senior
Location: Richland, WA
Closes: 10/21/24
Salary: $3,096 - $4,093 Monthly
We’re looking for a Secretary Senior to join our amazing clerical team in Richland to provide administrative support to Social Service Specialists, supervisors, and community partners. Our ideal candidates will plan independently, initiate action to ensure work and office goals are met, and provide excellent customer service in a fast-paced environment. If you like developing new work methods and solving problems, we encourage you to apply.
Click here to learn more about DCYF.
The Opportunity:
In this position, you will play a crucial role in maintaining an efficient and healthy office flow. Your responsibilities will include performing various complex clerical projects, managing office priorities, and covering other positions in the unit. Also, this role is responsible for legal case management of court documents, orders, and managing deliveries. Confidentiality is always expected in this position.

What we’re looking for (Required Qualifications):

• Two years of increasingly responsible office experience requiring keyboarding and typing and general computer skills.
• College education can substitute year-for-year for experience

Preferred/Desired Qualifications:

• Demonstrated strong knowledge of Microsoft Office including Word, Excel (multi-level spreadsheet creation experience), and Adobe.
• Demonstrated knowledge of general office procedures and processes.
• Previously demonstrated skills in operating office equipment such as fax machine, copy machine, multi-line switchboard, etc.
• Demonstrated ability to proofread material.
• Demonstrated ability to maintain electronic files and /or log systems for database operations

• Answer multi-line phone system in a fast-paced environment.
• Greet clients, providers, and staff.
• Act as liaison between clients and Social Service Specialists.
• Screen calls and visitors.
• Timely distribution of communication and documents.
• Perform complex word processing tasks.
• Coordinate and assist the Region office’s Social Service Specialists and staff.
• Maintain vehicle schedules and mileage logs.
• Keep inventory of office client resources.
• Input and update data into FAMLINK, add or correct data as needed and create new case records as needed.
• Maintain filing systems, databases, multiple tracking logs, and computer programs.

What we’re looking for (Required Qualifications):

• Two years of increasingly responsible office experience requiring keyboarding and typing and general computer skills.
• College education can substitute year-for-year for experience.

Preferred/Desired Qualifications:

• Demonstrated strong knowledge of Microsoft Office including Word, Excel (multi-level spreadsheet creation experience), and Adobe.
• Demonstrated knowledge of general office procedures and processes.
• Previously demonstrated skills in operating office equipment such as fax machine, copy machine, multi-line switchboard, etc.
• Demonstrated ability to proofread material.
• Demonstrated ability to maintain electronic files and /or log systems for database operations.

How do I apply? Complete your applicant profile and attach the following:

• Resume
• Cover Letter
• Transcripts - if applicable to qualifications (Unofficial transcripts are acceptable for application submission)