Senior Administrative Analyst

at  City of El Segundo CA

DESCRIPTION

Currently, there is one vacancy in the Recreation, Parks, and Library Department. The eligibility list established from this recruitment may be used to fill other vacancies as they occur.
This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. This recruitment requires a compelling cover letter and resume be submitted with the online application to be considered complete. This recruitment process is open on a continuous basis and will close after receipt of the first 150 applications from qualified applicants. Interested individuals are encouraged to apply immediately. Only online applications will be accepted for this recruitment. The first review of applications will be completed on Thursday, October 24, 2024 or after receipt of 150 applications, whichever occurs first. Applications received after Thursday, October 24, 2024, may not be considered. Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process.
The ideal candidate will have excellent administrative, analytical and financial management skills in a fast-paced work environment. Experience creating, managing and administering budgets including writing detailed reports and assessments is critical. Experience working with regional, State and Federal agencies on grant management; the ability to work well on a team and develop and maintain strong interpersonal working relationships is highly desirable.
Under general supervision, provides and coordinates professional administrative, analytical and financial management support to department operations and/or programs.

KNOWLEDGE, SKILLS, AND OTHER CHARACTERISTICS:

To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.

KNOWLEDGE OF:

• Principles of municipal administration, accounting and auditing, budget and grants management;
• Organization and functions of the assigned municipal department;
• Computer applications in administrative functions;
• Related laws, ordinances and regulations;
• Principles of research, statistical analysis and report preparation; and
• Basic principles and practices of supervision.

Skill in:

• Performing complex professional administrative and analytical work;
• Interpreting and applying laws, ordinances and policies;
• Conducting research, analyzing statistical and other data, and preparing and presenting reports;
• Providing information and explaining laws, policies and procedures to others;
• Working cooperatively on internal and external committees and task forces;
• Communicating effectively orally and in writing; and
• Establishing and maintaining effective working relationships with other department staff, other City employees and the public.

LICENSING/CERTIFICATION REQUIREMENTS:

None.

MINIMUM QUALIFICATION:

A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Two (2) years of progressively responsible governmental administrative experience.
Education: A Bachelors degree in Business Administration, Accounting or a closely related field. Graduation from high school or GED supplemented by college coursework.

Positions in this classification typically perform duties at a level of complexity represented by the following types of responsibilities:

• Performs complex financial management services for a City department;
• Participates in department budget development and preparation;
• Monitors and analyzes budget related activities, identifies trends and practices, prepares reports and recommends action;
• Participates in the development of department goals and objectives;
• Coordinates and facilitates financial management functions including department accounting, purchasing, payroll and related activities;
• Administers designated contract or grant-funded program activity;
• Performs research and statistical analyses;
• Prepares and presents reports of findings and recommendations;
• Prepares manuals, documents, resolutions or publications relating to administrative, fiscal or operational issues;
• Leads or participates in committee activities;
• Represents the department and coordinates activities among City departments, agencies and organizations, and the community;
• May serve as coordinator, facilitator and point of contact for major and complex Citywide administrative/ operational systems or functions;
• Monitors, coordinates and facilitates work of external consultants on designated systems;
• Conducts or administers designated administrative and financial management program functions;
• Ensures appropriate tracking, accounting and reporting requirements are met;
• Prepares related proposals, reports and records; and
• Provides assistance to department management, other City personnel and the public regarding administrative, fiscal or operational issues, policies and procedures.