Senior Administrative Assistant (12 MONTH FIXED TERM CONTRACT)

at  Alexion PharmaceuticalsInc

THIS IS WHAT YOU WILL DO:

Responsible for performing a variety of secretarial, administrative and project-oriented activities in support of the Alexion Operations Leadership Team (AOLT). You will manage details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. You will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes is essential to this position

YOU WILL BE RESPONSIBLE FOR:

• Performing a variety of secretarial, administrative, and project-oriented activities in support of the AOLT.
• Duties include but not limited to scheduling of appointments, maintenance of calendars, preparation of external/internal correspondence, telephone and visitor screening, travel arrangements, expense reimbursements, coordination of meetings and receptions, and maintenance/filing of documents.
• Management of correspondence and communication coming to the leadership team and at times will make independent decisions regarding scheduling, distribution of calls and e-mails, etc.
• Prepare meeting agendas, help with townhall preparations, distribute materials, and take meeting minutes as needed.
• Assist in the planning and execution of department events, meetings, and conferences, including logistics, catering, and material preparation.
• Arrange visitors travel plans as required.
• Assist visitors to site , room bookings/ desk booking and security clearance
• Expected to provide continuous support in tandem with the leaders’ daily schedules and obligations.
• Process invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking
• Open and manage Purchase Orders in Coupa