Senior Administrative Assistant

at  Alberta Motor Association

YOU’RE passionate ABOUT ADMINISTRATIVE WORK…perfect!
Location: Bridgewater Bank, Calgary
In the Wild West of corporate life, you’re Annie Oakley – a straight-shooter who can wrangle people, schedules and competing priorities with ease. You have a keen eye for detail, and thrive on a deadline, you make it all look easy. You aspire to an Oscar in a supporting role, elevating the performance of those around you. You believe in the power of a spreadsheet, have killer time-management skills, and count “to-dos” instead of sheep when you go to bed at night. We love that about you.

WHAT YOU’LL DO

• Report to the Executive Assistant of Bridgewater Bank.
• Provide administrative support to the business unit Vice Presidents.
• Establish priorities and coordinating administrative workflow, ensuring critical deadlines are met.
• Liaise with the organization’s Executives, internal business units, external partners and suppliers.
• Coordinate details for travel, conference, event and meeting schedules.
• Compile and distribute correspondence, reports, organizational charts and meeting minutes.
• Manage calendars for self and assigned Vice President(s).
• Assist with preparations for tradeshows.
• Report corporate expenses for assigned Vice President(s); reviewing expenses from their direct reports for accuracy and completeness.
• Manage facilities issues (i.e., access cards, parking, vendors, equipment problems, etc.) and liaising with building operators and vendors.
• Assist with administrative aspects of onboarding or exiting employees.
• Provide expertise in proofreading, editing and formatting various documentation.
• Assist as a resource person on designated projects.
• Provide backup support to other Bridgewater Bank administrative assistant/receptionist on request.
• Assist in planning corporate events.
• Other administrative duties as assigned.
• Assist with coordinating office activities (we’re a fun group!).
• Present a positive and professional image.

WHAT YOU’VE DONE

• You have a certificate or diploma in Business Administration or a related field.
• You’re no newbie; you have experience in the financial industry.
• You have strong knowledge of office procedures and practices.
• You’re self-motivated, efficient and thorough.
• You’re a consummate professional.
• You have a surgeon’s eye for detail – you probably spell-checked this ad!
• You’re a whiz with Microsoft Office Suite and Visio.
• You’re resourceful and flexible; Mary Poppins, eat your heart out.
• You have proven outstanding organizational skills.
• You have superior writing skills.