Senior Administrative Assistant

at  Ameco Services Inc CALGARY DECISION

SUMMARY:

This position is responsible for all work orders on site, including issuing work orders, receiving completed WO in return, entering them into the Vantage system and filing.
Responsibilities:

Key Responsibilities of this position are.

• Issue work orders for planned maintenance – provide to parts department to prepare filter packages – aligns with maintenance schedule
• Issue work orders for unplanned maintenance to the maintenance coordinator
• Issue work orders for unplanned field level maintenance as requested by the supervisors – light towers, generators, water pumps
• Track work orders in specified log for management
• Track and advise on “open work order” report
• Maintain “shop lost time” work order
• Enter repairs completed from mechanic timecards on to work orders
• Close work orders that are complete
• Update Planned Maintenance and Unplanned Maintenance spreadsheets as required
• Review for parts used to perform repairs – verify status of open PO numbers
• Complete third-party work orders
• Complete billable repair work orders
• Participate in work planning meeting to follow-up on scheduling with maintenance coordinator and operations manager.
• Identify warrantable repairs and facilitate warranty process through the warranty log.
• Identify “call-backs” with maintenance coordinator to facilitate training/development/corrective actions

EXPERIENCE, EDUCATION, SKILLS AND KNOWLEDGE:

• 1-2 years related experience required.
• Demonstrated prioritization and time management skills in a fast-paced environment required.
• Excellent problem solving skills and business acumen required.
• Ability to communicate with all levels and types of people inside and outside of the company required.
• High School diploma or equivalent experience
• Ability to work in a team environment
• Construction or related industry experience and asset

• Issue work orders for planned maintenance – provide to parts department to prepare filter packages – aligns with maintenance schedule
• Issue work orders for unplanned maintenance to the maintenance coordinator
• Issue work orders for unplanned field level maintenance as requested by the supervisors – light towers, generators, water pumps
• Track work orders in specified log for management
• Track and advise on “open work order” report
• Maintain “shop lost time” work order
• Enter repairs completed from mechanic timecards on to work orders
• Close work orders that are complete
• Update Planned Maintenance and Unplanned Maintenance spreadsheets as required
• Review for parts used to perform repairs – verify status of open PO numbers
• Complete third-party work orders
• Complete billable repair work orders
• Participate in work planning meeting to follow-up on scheduling with maintenance coordinator and operations manager.
• Identify warrantable repairs and facilitate warranty process through the warranty log.
• Identify “call-backs” with maintenance coordinator to facilitate training/development/corrective action