Senior Administrative Assistant (Data Centre Operations)

at  CapitaLand

About Us
Headquartered and listed in Singapore, CapitaLand Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold. As at 31 March 2024, CLI had S$134 billion of assets under management as well as S$100 billion of funds under management (FUM) held via six listed real estate investment trusts and business trusts, and more than 30 private vehicles across Asia Pacific, Europe and USA. Its diversified real estate asset classes cover retail, office, lodging, business parks, industrial, logistics, self-storage and data centres.
Job Description
You will be reporting to the Operations Director, Data Centre.

Responsibilities:

• To provide administrative support to the Operations team to ensure that the department is maintained in an effective, updated and accurate manner
• To carry out sourcing and purchasing duties including preparing the necessary documentation/paperwork
• Requisite stationery and pantry refreshment
• Responsible for preparing and processing invoices, purchase orders, goods received, using the SAP software, data key-in, compile and submission of regularly scheduled reports.
• To coordinate paperwork relating to meter readings, M&E services and other operational processes
• To coordinate and work closely with internal/external stakeholders in administration duties related to operational matters.
• To assist in the dealings and correspondences with tenants and partners
• To perform general administrative and clerical duties including liaising with the Authorities on admin matters
• Assist in any ad-hoc other general administrative duties as assigned by the Reporting Officer

Requirements:

• Diploma in Business Administration/Marketing/Facility Management or relevant
• Minimum 3 years of working experience in an administrative support role
• Systematic, organized, and meticulous
• Effective and courteous verbal and written communication skills
• Customer service orientated, have a positive work attitude in general.
• Proactive and able to multi-task with minimum supervision
• Proficient in MS Office

Benefits

• Flexible benefits with comprehensive medical coverage for self and family
• Training and development opportunities
• Subsidised rates at Ascott serviced residences-
• Strong advocate of staff volunteerism
• Wellness programmes

Closing Statement:
At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.
Only shortlisted candidates will be notified

• To provide administrative support to the Operations team to ensure that the department is maintained in an effective, updated and accurate manner
• To carry out sourcing and purchasing duties including preparing the necessary documentation/paperwork
• Requisite stationery and pantry refreshment
• Responsible for preparing and processing invoices, purchase orders, goods received, using the SAP software, data key-in, compile and submission of regularly scheduled reports.
• To coordinate paperwork relating to meter readings, M&E services and other operational processes
• To coordinate and work closely with internal/external stakeholders in administration duties related to operational matters.
• To assist in the dealings and correspondences with tenants and partners
• To perform general administrative and clerical duties including liaising with the Authorities on admin matters
• Assist in any ad-hoc other general administrative duties as assigned by the Reporting Office