Senior Administrative Assistant - San Francisco

at  Deloitte

QUALIFICATIONS

Required:

• 3+ years of work experience as an administrative assistant supporting executives
• Excellent computer skills - MS Word, Excel, PowerPoint, Outlook
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future

The Senior Administrative Assistant provides administrative support services for five or more Partners, Principals, and Managing Directors (PPMDs) from various functions of Deloitte. While the job responsibilities will remain primarily administrative, they may differ based on the requirements of each client. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and the ability to understand and adapt to the client’s business needs. An advanced proficiency level of administrative skills, including communication and computing, is required. This position will require flexibility around the availability to work overtime .

• Provide administrative support for internal clients (partners and managing directors).
• Coordinate meetings and conferences and may attend department meetings and prepare minutes as directed.
• Arrange essential mail, both paper and electronic, to help expedite client actions and achieve deadlines.
• Prepare professional business communication documents, including memos, letters, invoices, and emails with some direction from the customer.
• Arrange international and domestic travel under the client’s guidance per firm policy.
• Coordinate and organize logistics for external functions, including meetings, conferences, entertainment, receptions, and dinner arrangements with minimal direction from the client.
• Develop and maintain an efficient filing system for managing customer needs and requirements, including classified and confidential files.