Senior Administrative Assistant to the Dean

at  EmbryRiddle Aeronautical University

Job Description
Discover Your Future with Embry-Riddle Aeronautical University!
Embry-Riddle: A Global Leader in Aviation and Aerospace
With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we’ve been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.

Perks Await You at Embry-Riddle!

• Generous Time Off: Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.
• Personal Leave: Relax with 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.

Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing
equal employment opportunity and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.
Opportunity:
Join the Aviation and Aerospace vanguard!
Step into a dynamic role with Embry Riddle Aeronautical University, where innovation meets opportunity. Be part of a leading institution that’s at the forefront of aviation, aerospace, and STEM education. We offer an exciting environment, cutting-edge projects, and the chance to influence tomorrow. Ready to make a difference? Take flight with Embry-Riddle and explore this diverse career opportunity today.
Job Description:
The senior administrative assistant serves as the general office manager for the Office of the Dean, supporting the dean, associate deans, directors, and program coordinators through the highest levels of professional interaction possible. As a primary point of contact for engagement with the College of Business, this individual engages with both internal and external stakeholders including industry partners, students and their families, campus colleagues, and faculty. The Senior Administrative Assistant to the Dean plays a critical role in advancing the mission of the College and creating an environment where students, staff, and faculty can be successful. This is a position of significant responsibility and impact, with core leadership, organizational, and team-building components.

Typical functions include:

• Communication: Serves as primary liaison, on behalf of the dean, to the Business Leadership Board, campus facilities and event planning, the provost’s office, other campus colleagues, alumni, students, and other external constituents. Answering phones and emails, responding to inquiries, and preparing correspondence
• Scheduling: Managing calendars, scheduling meetings and appointments, creating agendas, and making travel arrangements for the dean,associate deans, and campus visitors such as Executives in Residence. Coordinating college leadership team meetings, all hands meetings, and other events (campus based or otherwise) as required.
• Organization: Maintaining filing systems (electronic and paper-based), records and contact lists including faculty CVs, performance evaluations, board bios, and other needs relevant to the College of Business and its operations. Supports college needs related to strategic planning with tracking of data, key performance indicators, and other metrics, as required. Assembles and maintains updated data in one location for access by College and departmental leadership.
• Budgeting: Preparing and submitting expense reports, cost center verifications, and monthly p-card statements; organizing facilities and capital purchases at the dean’s request in collaboration with the associate deans.

Qualifications

• Minimum of 5-10 years of related work experience.
• Analytical skills with an in-depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications.
• Strong attention to detail, professional written and verbal communication skills.
• Excellent critical thinking, customer service, problem-solving, and decision-making skills.
• Ability to multitask in a fast-paced environment.

Preferred Qualifications:

• Bachelor’s degree
• Previous administrative experience in a fast-paced environment

Please refer the Job description for details