Senior Administrative Assistant

at  Wells Fargo

APPLICANTS WITH DISABILITIES

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .

WELLS FARGO RECRUITMENT AND HIRING REQUIREMENTS:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process

Required Qualifications:

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, educatio

Desired Qualifications:

• Ability to follow policies, procedures, and regulations
• Ability to handle confidential material in a professional manner
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
• Ability to provide strong customer service while actively listening and responding in an appropriate manner
• Ability to read and interpret legal documents
• Ability to work effectively, as well as independently, in a team environment
• Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
• Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team
• Excellent technical skills
• Excellent verbal, written, and interpersonal communication skills
• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change
• Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
• Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating erro

Wells Fargo is seeking a Senior Administrative Assistant role provides administrative support to the Legal Department’s more senior level team members including attorneys, paralegals, and/or managers as determined and assigned by the Business Execution Manager. Job duties consist of handling complex to highly complex assignments as well as the routine day-to-day administrative tasks. For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/careers. #LegalDeptJobs

In this role, you will:

• Calendaring - Calendar management/resolution of conflicts. Scheduling meetings, including video and audio conference calls.
• Communication - Interact and act as a liaison with business clients, business partners, outside counsel, internal and external office staff, expert witnesses, and vendors.
• Continuing Legal Education - Enroll Legal employees in specifically requested courses, arrange travel, process associated expenses, and file/send completion records.
• Document Preparation - Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize eDocs as the document management system of record to create/maintain business value documents.
• Excel - Create, edit, and update spreadsheets utilizing provided data, format spreadsheets, and organize data.
• Expenses - Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.
• Legal Matter Management - Open, close, and update matters. Pull reports, assist with Outside Counsel engagement confirmation notifications, and assist with research of outside counsel invoices.
• Mail - Distribute incoming and outgoing mail, faxes, express mail and send outgoing mail.
• Maintain and update SharePoint sites.
• Manager Proxy - Act as proxy for managers on corporate systems where proxies are allowed.
• Meeting Logistics - Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
• Office Supplies - Place orders for supplies, business cards, and maintain supply rooms.
• Presentation Materials - Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.
• Records Management - Maintain accurate and organized physical and electronic files in accordance with the Records and Information Management Policy and Legal Department Records Management Procedure.
• Travel - Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
• Visitor Logistics - Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.

Required Qualifications:

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Ability to follow policies, procedures, and regulations
• Ability to handle confidential material in a professional manner
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
• Ability to provide strong customer service while actively listening and responding in an appropriate manner
• Ability to read and interpret legal documents
• Ability to work effectively, as well as independently, in a team environment
• Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
• Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team
• Excellent technical skills
• Excellent verbal, written, and interpersonal communication skills
• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change
• Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
• Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error

Job Expectations:

• Position provides for a hybrid work schedule of 3 days in the office and 2 days working from home
• This position is not eligible for VISA Sponsorship
• Relocation assistance is not available for this position