Senior Administrator

at  David Ross Education Trust

Fairfield Academy is now recruiting for a Senior Administrator. This role could be your next career opportunity.
If you are ambitious, inspirational, creative, open-minded and want to be part of our success then we want to hear from you.
We are driven to provide our young people with access to a world-class education and enrichment experiences. Our students benefit from a wealth of opportunities to develop, learn and lead. From the classroom, to cultural visits, sports, music and arts and engaging with our local communities, the rich and varied experiences we create help fuel ambition and unlock potential. The education and experiences we offer equips our young people with the leadership skills, team spirit, resilience and confidence to become outstanding citizens.

WHO WE ARE LOOKING FOR

• Proven experience as an office administrator or relevant role with knowledge for implementing a range of administrative procedures, including use of relevant ICT packages and systems
• Sound knowledge of Data Protection, Safeguarding and confidentiality issues
• Knowledge of internal and external guidelines and statutory requirements
• Deep knowledge and understanding of the academy, academy policies and procedures, and services to resolve queries and problems
• Creative skills for developing, planning and managing administrative and /or financial procedures and systems
• Analytical skills for monitoring and analysis of information and data
• Excellent written and verbal communication skills to provide advice, guidance and support on a range of non-teaching issues to Headteachers, teachers, other academy employees, Governors, pupils, parents and other members of the community
• Establish and maintain effective and constructive relationships with pupils, parents and carers, communicating with them as appropriate to share information, and inform them of academy business through daily contacts and written communications
• Perform receptionist duties when needed
• Working at or towards national occupational standards (NOS) in business and administration and knowledge / skills equivalent to current national qualifications level 3
• Significant experience as an office assistant or in another relevant administrative role with a thorough understanding of office management procedures.
• Excellent organisational and time management skills, works with a high degree of attention to detail and discretion
• Analytical abilities and aptitude in problem-solving. Resolves office-related issues and responds to requests as well as incorporating new and effective ways to achieve better results.
• Schedule and plan meetings and appointments
• Proficiency in MS Office
• Keyboard skills for system analysis and use of finance management systems

ABOUT THE DAVID ROSS EDUCATION TRUST

The David Ross Education Trust () mission is to give every child attending one of our schools a world-class education.
Broadening the horizons of young people by inspiring students to become their confident, academic best via an education that creates academically gifted, confident, well-rounded young people in the classroom, in the workplace and in their communities.
Whatever your role you will contribute towards creating a rich and exciting learning environment that also offers our students an unrivalled package of sporting and cultural enrichment.
Our aim is to be the country’s top-performing Multi-Academy Trust (MAT). Recognised as a nationwide system leader, the Trust runs 35 schools between London and Yorkshire, ranging from small rural primaries to much larger secondary schools in urban areas. We have an all through school in London based on the Olympic Park as well as a special school in Lincolnshire which caters for pupils aged 2-19 who have a diverse range of special educational needs.
We are incredibly lucky to be able to work alongside outstanding organisations and individuals who are happy to share their expertise and skills in supporting the David Ross Foundation’s vision to give children better life chances through access to the best education and support we can give them.

ABOUT THE ROLE

To ensure the administrative and organisational activities within the academy are effectively and efficiently maintained and provide excellent service to the overall running of the academy. This will include a range of financial procedures, including placing orders, invoicing, banking cash, issuing receipts, reconciling petty cash/procurement cards and dealing with supplier issues.
There will be extensive liaison with pupils, parents/carers, other staff and external agencies.
With a strong emphasis on regulatory compliance, including the academy’s ‘Single Central Record’, the role involves the input, analysis and evaluation of data and information and running reports, including processing monthly payroll. There is also responsibility for monitoring pupil attendance and running relevant reports.
General administrative tasks will include word-processing and IT based tasks including operation of relevant equipment and advanced ICT packages; organise and provide administrative support for meetings and take notes; produce, and respond to, correspondence; process forms, returns, etc., including those to outside agencies and day-to-day management of the administrative team.
The role requires the skills to respond to reception and visitor enquiries and make arrangements for academy visits and events, management of any academy lettings and other uses of the academy.
Undertake HR administration and maintain HR records.
37 hours per week, 40 weeks worked per year – permanent contract.

EARLY APPLICATIONS ARE ADVISED. WE RECEIVE HIGH NUMBERS OF APPLICATIONS FOR OUR ROLES AND THEREFORE HAVE TO CLOSE THE VACANCY PRIOR TO THE CLOSING DATE IN ORDER TO REVIEW CANDIDATES’ DETAILS AGAINST OUR JOB CRITERIA BEFORE SHORTLISTING OR RE-OPENING THE VACANCY.

The David Ross Education Trust is an equal opportunity employer. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.
It is our objective to ensure that job applicants and staff are treated solely on the basis of their merits, abilities and potential. We do not discriminate against any applicants on the basis of any protected characteristics.
The David Ross Education Trust is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo vetting appropriate to the post, including a social media presence check and Enhanced DBS check. The successful applicant will be expected to adhere to all safeguarding, welfare and health and safety policies and procedures of the Trust.