Senior Administrator Office of University Secretary/VP Governance - Grade V

at  South East Technological University

KEY RESPONSIBILITIES/DUTIES INCLUDE:

• Providing day to day administrative support to the University Secretary/Vice President Governance and the management team in the area.
• Providing administrative support, information and communications related to Governing Body and Governing Body Committee members and being a key point of contact for Governing Body.
• Timely preparation and monitoring of workplans for Governing Body and Governing Body Committees.
• Timely development of agendas in line with workplans and key strategic activities of the University.
• Collation (and where appropriate preparation) and distribution of Governing Body information, attendance at Governing Body meetings as recording secretary.
• Collation (and where appropriate preparation) and distribution of Governing Body Committee and Subsidiary Company information, attendance at Governing Body Committee and Subsidiary Company meetings as recording secretary.
• Liaising with the President’s Office to ensure cohesiveness between the workplan of Governing Body and Executive Management.
• Updating, developing and providing input into key documents, reports and communications.
• Taking responsibility for ensuring the completeness key tasks such effectiveness reviews and corporate returns e.g. SIPO.
• Taking responsibility for accurate record keeping and document retention in relation to governance and compliance matters.
• Facilitating or being involved in key projects being undertaken by the University Secretary/Vice President Governance and the management team in the area.
• Engaging with internal and external stakeholders including e.g. EMT, HEA, DFHERIS, C&AG and providing those stakeholders with appropriate information and support.
• Providing supervision or direction to other members of the team.
• Any other relevant duties that may be allocated.