Senior Administrator - Surrey Reload

at  Arrow Transportation Systems Inc

Overview:
Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States. Arrow is an industry leading transportation, distribution and materials handling organization.
Arrow’s Surrey Reload division is looking to hire a Senior Administrator to have oversight of all AP, AR, Payroll and month end/year end processes. A strong background with the accounting cycle in the Rail/Logistics/Transportation Industry is preferred.

• Ensure all information pertaining to Revenue is accurately created in appropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled.
• Ensure all information pertaining to Payables are audited and reflect accurately.
• Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues and Arrow Star maintenance.
• In conjunction with the Division Manager, ensure that documented Incident claims are entered in appropriate software and managed.
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems.
• Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements and other financial statements using computerized and manual systems.
• Prepare analysis and/or reports as required by division, internal and/or external customers.
• Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable).
• Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation.
• Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
• Provide internal and external Customer Service excellence
• Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying.
• Process incoming and outgoing mail.
• Respond to telephone, in person or electronic enquiries or forward to appropriate person.
• Provide general information to clients and the public.
• May be asked to get involved in operations administration and lower level operating duties when required by Manager.
• Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
• Comply with all rules and regulations, protocols, and established metrics
• Other duties as assigned by Manager.

You Possess:

• Understanding of and 5 – 8 years experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End and Year End processes.
• Relevant post-secondary courses, diploma, degree or experience required.
• Experience having worked in the Trucking and/or Transportation industry is a strong asset.
• Experience working with the Vancouver Port is an asset.
• Experience working with Shipping and Receiving and/or with a Container Business, is an asset.
• Excellent alphanumeric keyboarding skills
• Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
• Strong concern for the accuracy and quality of work
• Exceptional Internal and external customer service skills
• Problem Solving ability
• Proven Initiative
• Demonstrates strong communication skills both verbally and written
• Strong work ethic and positive team attitude
• Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
• Organizational skills and keen attention to detail
• Embody Arrow’s core values: Safety, Quality, Integrity, Responsibility, Teamwork and Fun!
• Professional appearance/demeanor whether in person, via email or on the telephone.