Senior Administrator

at  The Brattle Group

THE POSITION

The Brattle Group, a privately held, global economics consulting firm, is looking for a Senior Administrator to join the Business Support Services (BSS) team in our Rome office. This position is primarily responsible for project coordination and administrative support of Principals in the assigned Management Group in a fast-paced, client-focused environment. As a Senior Administrator you will be accountable for assisting the Principals by facilitating their various day-to-day administrative responsibilities as well as providing a wide range of support to their projects, their teams, and practice area. The position has additional office/facility-related responsibilities as detailed below.
This position takes day-to-day direction from the Principals and reports to the Director of Administration & Facilities. The Senior Administrator is a member of the Business Support Services team, provides back-up support as needed, as well as general administrative support.

Some of the day-to-day responsibilities of this role include:

• Initiate and/or coordinate project start forms, conflict checks, engagement letters and proposals with Principals
• Manage monthly invoicing and project budgets with Project Managers and/or Associates assigned to cases
• Manage all project files from inception including, but not limited to, contracts and confidentiality agreements and ensure they are signed by all appropriate parties
• Document production including proposals, errata, subpoenas, affidavits, and testimony. Also provide editing and proofreading support as requested
• Support Principal’s by managing calendars and scheduling, expense reports, travel arrangements, and contacts
• Coordinate, prepare agendas, create PowerPoint slides, and attend meetings; provide catering and meeting set-up as needed; document and distribute action items from practice area meetings to attendees and any necessary follow-up
• Work cross functionally with other offices and departments such as Accounting, Legal, and Marketing to ensure all project or corporate obligations are met both individually and for principals
• Manage client contract portals
• Tenders / RFPs
• Work with local accountants
• Performance guarantee (from bank)
• Certificates
• Assist with BSS initiatives and provide back-up support to other BSS team members in their absence and/or when their workload necessitates support as needed, including providing assistance with office/facility-related tasks

• Initiate and/or coordinate project start forms, conflict checks, engagement letters and proposals with Principals
• Manage monthly invoicing and project budgets with Project Managers and/or Associates assigned to cases
• Manage all project files from inception including, but not limited to, contracts and confidentiality agreements and ensure they are signed by all appropriate parties
• Document production including proposals, errata, subpoenas, affidavits, and testimony. Also provide editing and proofreading support as requested
• Support Principal’s by managing calendars and scheduling, expense reports, travel arrangements, and contacts
• Coordinate, prepare agendas, create PowerPoint slides, and attend meetings; provide catering and meeting set-up as needed; document and distribute action items from practice area meetings to attendees and any necessary follow-up
• Work cross functionally with other offices and departments such as Accounting, Legal, and Marketing to ensure all project or corporate obligations are met both individually and for principals
• Manage client contract portals
• Tenders / RFPs
• Work with local accountants
• Performance guarantee (from bank)
• Certificates
• Assist with BSS initiatives and provide back-up support to other BSS team members in their absence and/or when their workload necessitates support as needed, including providing assistance with office/facility-related task