Senior Analyst, Accounts Payable - Finance & Currency Operations

at  Bermuda Monetary Authority

FINANCE AND CURRENCY OPERATIONS DEPARTMENT

The Bermuda Monetary Authority (Authority or BMA) is seeking the services of a qualified and experienced individual to perform the duties and responsibilities of Senior Analyst – Accounts Payable within our Finance and Currency Operations Department. Reporting to the Assistant Financial Controller – Accounts Payable, the post-holder will be responsible for providing Accounts Payable financial and administrative services for the Finance Team; management of the Authority’s fixed asset deposit account, including consultation with relevant departments for when assets are put into service, etc. and review of the BMA CapEx forms before presentation to the Financial Controller
for approval. All tasks and duties must be executed per established BMA and Departmental policies and procedures and with absolute and strict confidentiality to ensure effective, efficient and accurate
financial and administrative operations. This involves performing data entry, completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. This position involves diplomatic interaction with internal and external customers to address payment queries professionally and on time.

THIS POSITION REQUIRES A PROVEN TECHNICAL AND BUSINESS BACKGROUND. THEREFORE, THE POST-HOLDER MUST HAVE:

• A bachelor’s degree in business, business management, accounting, finance or related field, or an equivalent qualification from a recognised institution or professional body (i.e., ACCA or CPA)
• A minimum of five (5) years of experience working in an accounts payable function in the financial services industry
• Excellent organisational and communication (both oral and written) skills
• Intermediate knowledge of Microsoft suite of products; however, knowledge of Great Plains is preferred
• Ability to work as part of a small team dealing with sensitive information
  The Bermuda Monetary Authority is the integrated regulator of Bermuda’s financial services sector. We offer the opportunity for broad exposure to international regulatory issues, special projects and a
  variety of work experiences.
  If you are looking for a challenging opportunity in a team environment, we invite you to submit your application online via our ‘Careers at BMA’ page at www.bma.bm. Applications for this position must be received no later than 11 October 2024.
  Bermuda Monetary Authority is an Equal Opportunity Employer.

• Reviewing/preparing and printing all cheques/payments in accordance with defined policies/procedures, i.e., cheques/drafts/wire transfers
• Reviewing/preparing payment documentation, obtaining necessary signatures in line with BMA signing authorities and making payment in accordance with defined policies/procedures, i.e., cheques/drafts/wire transfers
• Supporting the AMEX payment processes at the BMA, which includes the ordering of cards and account reconciliation
• Reconciling accounts payable, accounts receivable general, prepayments, Repurchase Agreements (REPO), petty cash, suspense and bank accounts
• Disbursing petty cash by recording entries and verifying documentation. Following up on documentation regarding expenses relating to per-diem issuance
• Issuing stop-payments or purchase order amendments
• Assisting auditors with queries on payments and reconciliations
• Preparing unprocessed purchase order reports and following up with overdue items
• Preparing continuity schedule detailing opening prepaid expense at the beginning of the year, providing support for additions, amount expensed and closing balance at year-end
• Reconciling the fixed asset deposit account monthly, confirming with the relevant Department Head when items are complete and put into service
• Reviewing the CapEx Form for budget, updating payments to date spreadsheet, reviewing GL accounts used, in accordance with defined policies/procedures before submitting to Financial Controller for approval
• Analysing outgoing payments from review of bank statements, liaising with the bank on details not processed or not processed as requested
• Ensuring purchase orders are processed accurately from various departments to appropriate GL accounts
• Providing coverage on a rotational basis for the BMA Museum sales and queries in the absence of the Currency Team
• Maintaining filing systems and related correspondence and other records utilising both conventional (hard copy) and electronic systems
• Preparing correspondence, including letters, audit confirmation letters, memos, reports and minute-taking with respect to department processes, based on known or provided facts and/or the use of standard formats
• Providing backup support for the other members of the Financial Operations Team (including Currency) commensurate with background training and experience
• Performing other related work and special projects as assigned by management in accordance with competencies normally associated with the post