Senior Architectural Coordinator

at  British Columbia Institute of Technology BCIT

BCIT’s Campus Planning and Facilities is seeking a regular, full-time (1.0 FTE) Senior Architectural Coordinator. This position prepares and implements facility planning, urban design and architectural projects in accordance with Institute and Ministry standards and directs consultants and staff in the preparation and implementation of facility planning, urban planning, and architectural projects. Maintains a high level of professionalism and client service and builds stakeholder consensus on project outcomes. Prepares electronic base plans, maintains space classification and numbering databases, audits space use and classification and liaises with the Ministry Planning Officer to ensure institute compliance with annual ministry facility reporting requirements. Develops space-related reports and analysis of space use for decision making. Administers capital planning and campus development planning processes by providing project coordination, spatial analysis and leading stakeholder consultation meetings. Makes determinations on interior and exterior space layouts and efficiencies and ensures that ministry and institute standards are maintained throughout all stages of planning and implementation.

QUALIFICATIONS:

Definition: The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:

• Diploma of Technology in Architecture, Planning or Interior Design supplemented with at least one year of specialized training in architecture, urban planning, interior design, space planning and system applications related to project administration, planning activities and reporting.

Experience:

• Two years of general facilities planning experience plus four years’ current, practical experience in developing and administering projects, space planning, interior design, urban planning, and architecture.
• Working knowledge of mechanical and electrical systems including their representation on drawing formats.
• Demonstrated knowledge of building codes and industry standards, including experience leading a team or overseeing the work of professionals, contractors and internal clients.

Software/Computer Application(s) and Expertise:

• Experience using a variety of software packages with high degree of skill in the most current version of Building Information Modeling (BIM), Computer Aided Drafting (CAD), Computer Aided Facility Management system such as Archibus FM, Adobe Creative Suite, Bluebeam Revu, Microsoft Office suite, and relational databases.

Communication/Interpersonal Skills:

• Superb written and oral communications.
• Must be a team player with a customer service focus, strong organization, coordination and follow-up skills.

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):

• Must be able to work independently with minimum supervision.
• Must be able to work within tight deadlines and approved project budgets.
• Strong conceptual thinking and problem solving skills.

DUTIES AND RESPONSIBILITIES:

Capital Planning and Campus Planning

• Prepares capital budgets and participates in the development of business cases.
• Leads stakeholder consultation meetings and validates space use for design consultants.
• Implements the Campus Planning process, including facilitation of public consultation activities, communication, and analysis of stakeholder feedback.
• Plans and conducts the comprehensive audit of conditions of buildings, systems and structures. Analyzes results and recommends action plans to ensure continued economic operation, including cost estimates and priorities.
• Coordinates large scale capital planning proposals with project values in excess of $50,000,000.
• Updates databases and planning documents related to sustainability initiatives, including sustainability certification requirements (e.g. LEED, ZCB-Design, etc…).
• Prepares space utilization reports to be used in the Ministry capital planning cycle and recommends efficient space allocations.

Space Planning, Urban Design and Architecture

• Prepares space planning, urban design and architectural project proposals, including production of perspective drawings, elevations, functional base plans, and room layouts to include furniture, equipment, telecommunications or other pertinent needs. Conducts space use audits and space use analysis reports for Facilities governance Team space allocations, decision making and Ministry Reporting.
• Acquires, reviews and awards Registered Professional consulting service contracts.
• Administers the tender process including the preparation, issue, review and award of the construction contract.
• Leads teams of consultants to define contract scope required for the preparation of space planning, urban design and architectural project proposals, including production of perspective drawings, elevations, functional base plans, and room layouts to include furniture, equipment, telecommunications or other pertinent needs.
• Reviews and verifies accuracy of consultant reports related to space planning, urban design and architectural projects.
• Defines scope of work, budget and schedule, and directs the implementation and delivery of space planning, urban design and architectural projects by Institute staff and consultants.
• Inspects buildings and office areas to evaluate suitability for specific occupancies in accordance with Ministry and Institute standards.
• Coordinates risk assessments and/or hazardous material sampling at project initiation to advise occupants, consultants and contractors of potential risks.
• Assesses project designs and recommends implementation measures such as temporary accommodation, impacts to clients and other stakeholders, scheduling and deliverability with respect to logistics and design suitability.
• Oversees project costs, authorizes payment for completed work, and prepares change orders to scope, completes and prepares reports and costs analyses.
• Conducts final inspections, compiles project deficiencies and authorizes final disbursements at project completion.
• Provides design expertise and advice on appropriate facility space planning, urban design and architectural renovations, furniture, colour and material selections for space planning, urban design and architectural and capital projects.

Base Plans and Reporting

• Updates base plans and record drawings using Building Information Modeling and Computer Aided Drafting including architectural, structural, mechanical, electrical, and communications systems that exist within the buildings on the BCIT campuses.
• Administers the Archibus Facilities Management (FM) system with space management records, verifies and maintains the accuracy of the information and develops custom space reports.

• Conducts physical space audits and space use analysis reports to ensure space inventory on campus is accurate.Liaises with Ministry Planning Officer to audit and update space use classifications as required for annual Ministry Facility Information System (FIS) reports.