Senior Associate - Purchase to Pay

at  DHL

Key Responsibilities:

• Liaise with internal auditors to ensure an accurate and timely audit
• Ensure all queries by business partner(s) are attended promptly and communications are handled professionally
• Provides monthly KPI reporting data to performance management team
• No audit findings in PtP Processes
• Timely KPI reporting for Country / Regional SPR
• Liaise with external auditors to ensure all supporting are provided for the audit
• Timely and accurate supporting to external auditors
• Processing of PO and non-PO related invoices (Trade and non-Trade)
• Process inter-company payable invoices
• Ensure vendor / business partners queries are handled and solved in a timely manner
• Processing of customer refunds and petty cash reimbursement
• Follow-up with business partners for insufficient information / clarification items
• Timely and accurately in booking of all document entries as per SLA timeline
• Timely submission of report for review
• Timely answer vendor queries and update of queries log
• CRISP / GOM ROM compliance
• Ensure all returned invoices are rectified and re-route for budget holder approval
• Monitor invoices pending in ready for transfer queue in Basware
• Execute and follow-up on RTB invoices with countries requester
• Perform weekly direct debit clearing and reconciliation
• Ad-hoc tasks assign by supervisor
• Quality / Duplication checks
• IRM closure
• Execute and comply all CRISP control related to own functions, e.g. duplicate check, quality checking
• Ensure PtP Projects implementation, testing, training documents are completed, including liaising with project team, local counterparts, as well as external consultants
• Timely resolving of issues / complaints by country counterparts and closing issue logs
• Perform monthly red/amber Global KPI with propose improvement idea.

Qualifications:

• To liaise with internal auditorsTo liaise with business partner(s)
• To liaise with external auditors
• To liaise with vendors
• Timely submission of request by internal auditors
• Timely and accurately in respond to business partner(s) queries
• Timely submission of request by external auditors
• Vendors and employees queries are responds accurately and timely
• Fresh graduates are encouraged to apply.

• Liaise with internal auditors to ensure an accurate and timely audit
• Ensure all queries by business partner(s) are attended promptly and communications are handled professionally
• Provides monthly KPI reporting data to performance management team
• No audit findings in PtP Processes
• Timely KPI reporting for Country / Regional SPR
• Liaise with external auditors to ensure all supporting are provided for the audit
• Timely and accurate supporting to external auditors
• Processing of PO and non-PO related invoices (Trade and non-Trade)
• Process inter-company payable invoices
• Ensure vendor / business partners queries are handled and solved in a timely manner
• Processing of customer refunds and petty cash reimbursement
• Follow-up with business partners for insufficient information / clarification items
• Timely and accurately in booking of all document entries as per SLA timeline
• Timely submission of report for review
• Timely answer vendor queries and update of queries log
• CRISP / GOM ROM compliance
• Ensure all returned invoices are rectified and re-route for budget holder approval
• Monitor invoices pending in ready for transfer queue in Basware
• Execute and follow-up on RTB invoices with countries requester
• Perform weekly direct debit clearing and reconciliation
• Ad-hoc tasks assign by supervisor
• Quality / Duplication checks
• IRM closure
• Execute and comply all CRISP control related to own functions, e.g. duplicate check, quality checking
• Ensure PtP Projects implementation, testing, training documents are completed, including liaising with project team, local counterparts, as well as external consultants
• Timely resolving of issues / complaints by country counterparts and closing issue logs
• Perform monthly red/amber Global KPI with propose improvement idea