Senior Associate R&D Business Operations

at  Amgen

Join our team at AMGEN Capability Center Portugal, number 1 company in Best Workplaces - https://www.greatplacetowork.pt/ - ranking in Portugal (category 201-500 employees) by the Great Place to Work Institute. We have a growing team of 340 talented people and more than 35 different nationalities, diverse areas of expertise and professional experience that are shaping the future of healthcare. This is your chance to explore a world of opportunities in different areas such as Cybersecurity, Data & Analytics, Digital, Technology and Innovation, Finance, General & Admin, Human Resources, Regulatory Affairs and many more. Based in Lisbon’s city center, our AMGEN office fosters innovation, excellence, and inspiration. Come thrive with us at AMGEN, supporting our mission To Serve Patients.

KNOWLEDGE:

• Excellent computer and MS Office skills
• Excellent writing skills; detail-oriented
• Communicates effectively within and outside department
• Familiarity with SAP
• Knowledge of current and legally binding contractual language and terminology.
• Solid understanding of purchasing and supply chain procedures.
• Solid understanding of standard operating procedures (SOPs) and healthcare regulations.
• Solid understanding of standard contracting legal principles.

BASIC QUALIFICATION:

• Bachelor’s degree
• OR Associate degree and 2 years of related resource management, paralegal, contracting and/or financial accounting experience.
• OR 4 years of related resource management, paralegal, contracting and/or financial accounting experience.
• OR High school diploma / GED and 6 years of related resource management, paralegal, contracting and/or financial accounting experience.

PREFERRED REQUIREMENTS:

• Familiarity with research and clinical development in biopharmaceutical industry as well as medical and scientific terminology.
• Finance, resource, and budget management experience including cost analysis and reporting.
• Experience with analytics software (Microsoft Access, Spotfire, Tableau, Smartsheet), document management applications, portfolio planning tools, supply chain and financial systems (Planisware, Veeva, SAP, Ariba).
• Intermediate Microsoft Office user (Excel, Word, PowerPoint, Outlook).
• Experience working with virtual teams and using collaborative tools and platforms.
• Exceptional interpersonal, organizational, critical thinking and verbal/written communication skills
• Ability to work in a highly cross matrixed environment
• Strong planning and project management skills with the demonstrated ability to work effectively in a fast-paced environment with multiple high priority projects and minimal supervision.

Amgen’s Research and Development (R&D) Business Operations organization addresses complex business challenges with outstanding people, tools, and processes. The team delivers on key initiatives and capabilities to support R&D. This position is primarily responsible for overseeing and processing healthcare compliance related contracting and payments of proposed arrangements by Amgen staff with Members of the U.S. Healthcare Community (i.e. Fee for Service, Consulting, Sponsorship, Donation, Exhibits, Advisory Boards or other similar engagements).. We are looking for talent who have play a key role in supporting the healthcare contracting process and ensuring accurate and timely payments to members of the health care community. The senior associate requires a solid understanding of contracting as well as SAP software and its functionalities. The senior associate will collaborate with cross-functional teams, including legal, sourcing, accounts payable, and finance, to ensure smooth and seamless contract management and payment operations. We are a team that delivers for our partners!
Key Responsibilities:
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Lead the review, drafting, and negotiation of contracts for members of the healthcare community.

• Responsible for moderately complex agreements, requiring a working knowledge of healthcare regulations, business requirements and legal compliance.
• Maintain contract documentation and ensure compliance with contractual terms and conditions.
• Coordinate contract execution and distribution.
• Triage intake from Amgen R&D or other supported functions to appropriate contract managers, as needed.
• Cross-Functional Collaboration: Collaborate with sourcing, accounts payable, and other relevant teams to streamline financial processes and resolve any issues or discrepancies.
• Ensure effective communication and foster positive working relationships.
• Process invoices, reimbursements, and payments related to healthcare contracts.
• Verify accuracy of invoices and resolve discrepancies with suppliers and providers.
• Ensure timely payments and adherence to payment terms.
• Ensure compliance with internal controls, policies, and regulations.
• Develop and enforce policies and procedures related to contracting and payment operations.
• Participate in audits and assist with compliance-related activities as required.
• Contribute to the development and implementation of strategic initiatives to optimize contracting and payment processes.