Senior Associate R&D Transactional Finance

at  Amgen

Join our team at AMGEN Capability Centre Portugal, number 1 company in Best Workplaces - https://www.greatplacetowork.pt/ - ranking in Portugal (category 201-500 employees) by the Great Place to Work Institute. We have a team of over 300 talented people and more than 35 different nationalities, diverse areas of expertise and professional experience that are shaping the future of healthcare. This is your chance to explore a world of opportunities in different areas such as Cybersecurity, Data & Analytics, Digital, Technology and Innovation, Finance, General & Admin, Human Resources, Regulatory Affairs and many more. In Lisbon’s city center, our AMGEN office fosters innovation, excellence, and inspiration. Come thrive with us at AMGEN, supporting our mission To Serve Patients. What we do at AMGEN matters in people’s lives.

REQUIRED COMPETENCIES AND SKILLS:

Knowledge:

• Excellent computer and MS Office skills
• Good writing skills; detail-oriented
• Communicates effectively within and outside department
• Solid understanding of purchasing and supply chain procedures.
• Solid understanding of standard operating procedures (SOPs) and healthcare regulations.
• Solid understanding of standard contracting legal principles.

Problem Solving:

• Ability to process transactions from end to end, engaging business partners where appropriate.
• Identify and escalate business issues needing resolution.
• Review invoice/expenses and triage or escalate any issues.
• Communicate and escalate contractual and/or payment challenges to leadership team.
• Engage with functions to assist with planning and managing resources and expenses.
• Handling financials for assigned expense collections including tracking and reporting.
• Participating in and contributing to initiatives related to resource and expense management.
• Exercises good judgment.
• Interact with business partners to ensure compliance processes and standards are understood and followed.
• Maintain key relationships by communicating and collaborating with cross-functional partners such as Law, Regulatory and other Worldwide Compliance and Business Ethics groups, and the International Healthcare Compliance group.
• Time management and problem-solving skills.
• Manage payment inquiries that are received from HCPs (Healthcare Professional), RAEs (Responsible Amgen Employee), Service Providers etc. Outcome may include further reviews, research and/or triage.
• Other duties as assigned.

As a creative problem solver with a get it done approach, responsibilities include:

• Handling financials for assigned expense collections including tracking and reporting.
• Participating in and contributing to initiatives related to resource and expense management.
• Administrative tasks such as maintaining external and internal facing SharePoint sites and intake request tools.
• Perform data entry (i.e. for Study Planning), administrative coordination, compliance checks, and document management for business related activities.
• Provide support as required for Planisware and financial systems, such as Ariba/MyBuy.
• Provide support to resolve issues and ensure compliance with departmental playbook.
• Generation of Purchase Orders and Change Orders within internal system.
• Support for budget confirmation and PO-tracking.
• Resolution of invoice issues and escalations as required.
• Assists with urgent/high profile requests and projects as needed, onboarding and training of new hires.
• Initiation of CDAs, MTAs and other requested agreements.
• Controlled substance requisition approvals.
• Attends meetings as required and support the resolution of procure-to-pay technical issues.
• Supplier onboarding and vendor account updates
• Appropriate document management for business related activities to enable requisition creation to invoice payment.
• Appropriate business administration coordination per playbook
• Data entry into study planning systems per playbook, including study number generation and support of ad hoc inquires.

WHAT YOU WILL DO

Amgen’s Research and Development (R&D) Business Operations organization addresses complex business challenges with outstanding people, tools, and processes. The team delivers on key initiatives and capabilities to support R&D. The senior associate in Transactional Finance is responsible for supporting end to end financial transactions and ensuring the accuracy and efficiency of supplier contracting processes within the Global Business Transactions Center (GBTC). We are looking for talent who have capabilities in resource and expense management, which include but are not limited to, accounting of resources and expenses, data analytical skills to provide insights and enable decision making as well as a strong financial and system acumen. This role requires a solid understanding of Ariba and SAP software and its functionalities, as well as a solid background in general contracting and/or supplier management processes.
The senior associate will collaborate with cross-functional teams, including sourcing, accounts payable, and finance, to ensure smooth and seamless financial operations. We are a team that delivers for our partners!

As a creative problem solver with a get it done approach, responsibilities include:

• Handling financials for assigned expense collections including tracking and reporting.
• Participating in and contributing to initiatives related to resource and expense management.
• Administrative tasks such as maintaining external and internal facing SharePoint sites and intake request tools.
• Perform data entry (i.e. for Study Planning), administrative coordination, compliance checks, and document management for business related activities.
• Provide support as required for Planisware and financial systems, such as Ariba/MyBuy.
• Provide support to resolve issues and ensure compliance with departmental playbook.
• Generation of Purchase Orders and Change Orders within internal system.
• Support for budget confirmation and PO-tracking.
• Resolution of invoice issues and escalations as required.
• Assists with urgent/high profile requests and projects as needed, onboarding and training of new hires.
• Initiation of CDAs, MTAs and other requested agreements.
• Controlled substance requisition approvals.
• Attends meetings as required and support the resolution of procure-to-pay technical issues.
• Supplier onboarding and vendor account updates
• Appropriate document management for business related activities to enable requisition creation to invoice payment.
• Appropriate business administration coordination per playbook
• Data entry into study planning systems per playbook, including study number generation and support of ad hoc inquires