Senior Bursary Officer

at  Stellenbosch University

Stellenbosch, Western Cape, South Africa -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate23 Dec, 2024Not Specified27 Sep, 20242 year(s) or aboveAvailability,Administrative Skills,Computer Literacy,Outlook,English,Interpersonal Skills,Communication Skills,SharepointNoNo
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Description:

Duties/Pligte

  • Providing information to and addressing queries from students and parents in person, or via email or telephone.
  • Adhering to the standard operating procedures of the Centre for Undergraduate Bursaries and Loans as well as those of the various funders regarding the administration of bursaries.
  • Providing data, information and insight for strategic and operational support.
  • Liaising with internal and external stakeholders and ensuring that all funds-related information be provided and captured or updated on Stellenbosch University’s (SU) system.
  • Monitoring and evaluating processes and systems in the SU financial aid environment against internal matrices and by benchmarking against other institutions.
  • Participating in internal control tests and audits, and providing feedback to auditors.
  • Awarding bursaries with reference to applications, nominations according to specific donor requirements or funders’ decisions.
  • Assisting with processing applications and nominations.
  • Processing allowance disbursement, cancellation and refunding.
  • Compiling reports, performing reconcilitions, compiling and giving presentations on Centre funds.
  • Performing ad hoc tasks as operationally required.
  • Performing administrative tasks related to the above duties.
  • Verskaf inligting aan en hanteer navrae vanaf studente en ouers, hetsy persoonlik of per e-pos of telefoon.
  • Volg die standaardbedryfsprosedures van die Sentrum vir Voorgraadse Beurse en Lenings sowel as dié van die onderskeie befondsers wat beursadministrasie betref.
  • Verskaf data, inligting en insig vir strategiese en operasionele steun.
  • Skakel met interne en eksterne belanghebbendes en verseker dat alle inligting rakende fondse verskaf word en op die Universiteit Stellenbosch (US) se stelsel vasgelê of bygewerk word.
  • Moniteer en evalueer die prosesse en stelsels in die US-omgewing vir finansiële bystand vergeleke met interne matryse en deur middel van yking teenoor ander instellings.
  • Neem aan toetse en oudits vir interne beheer deel en verskaf terugvoer aan ouditeurs.
  • Ken beurse toe aan die hand van aansoeke, benoemings volgens spesifieke skenkers se vereistes of befondsers se besluite.
  • Verleen bystand met die verwerking van aansoeke en benoemings.
  • Verwerk die uitbetaling, kansellasie en terugbetaling van toelaes.
  • Stel verslae op, voer rekonsiliasies uit, stel aanbiedings oor fondse in die Sentrum saam en lê dit voor.
  • Verrig van tyd tot tyd ad hoc-take volgens operasionele vereistes.
  • Verrig administratiewe take wat met bostaande pligte verband hou.

Job Requirements/Pos Vereistes

  • A relevant bachelor’s degree or equivalent three-year post-matric qualification.
  • At least two years’ experience in a relevant environment (funding/financial aid).
  • High-level computer literacy (among others, in Outlook, Word and SharePoint).
  • Proven advanced Excel skills.
  • Proven experience in data capturing, management and analysis.
  • Excellent financial management and administrative skills.
  • Effective planning, organisational and prioritisation skills.
  • Excellent verbal and written communication skills in English and the ability to function in a multilingual environment.
  • Sound interpersonal skills and the ability to function as part of a team.
  • The ability to function effectively under pressure.
  • The ability to function independently and pay attention to detail.
  • The willingness and availability to work outside normal office hours on own initiative if operationally required.
  • ’n Tersaaklike baccalaureusgraad of gelykwaardige driejaar-naskoolse kwalifikasie.
  • Minstens twee jaar se ervaring in ’n tersaaklike omgewing (befondsing/finansiële bystand).
  • Hoëvlakrekenaargeletterdheid (onder meer Outlook, Word en SharePoint).
  • Bewese gevorderde Excel-vaardighede.
  • Bewese ervaring in datavaslegging, -bestuur en -ontleding.
  • Uitmuntende finansiële bestuurs- en administratiewe vaardighede.
  • Die vaardighede om doeltreffend te kan beplan, organiseer en prioritiseer.
  • Uitmuntende mondelinge en skriftelike kommunikasievaardighede in Engels, en die vermoë om in ’n meertalige omgewing te funksioneer.
  • Goeie interpersoonlike vaardighede en die vermoë om as lid van ’n span te funksioneer.
  • Die vermoë om doeltreffend onder druk te werk.
  • Die vermoë om onafhanklik te funksioneer en op besonderhede te let.
  • Die bereidwilligheid en beskikbaarheid om buite normale kantoorure op eie inisiatief te werk, indien operasionele omstandighede dit vereis.

Recommendation/Aanbeveling

  • Experience in a financial aid office.
  • Ervaring in ’n kantoor vir finansiële bystand.

Responsibilities:

  • Providing information to and addressing queries from students and parents in person, or via email or telephone.
  • Adhering to the standard operating procedures of the Centre for Undergraduate Bursaries and Loans as well as those of the various funders regarding the administration of bursaries.
  • Providing data, information and insight for strategic and operational support.
  • Liaising with internal and external stakeholders and ensuring that all funds-related information be provided and captured or updated on Stellenbosch University’s (SU) system.
  • Monitoring and evaluating processes and systems in the SU financial aid environment against internal matrices and by benchmarking against other institutions.
  • Participating in internal control tests and audits, and providing feedback to auditors.
  • Awarding bursaries with reference to applications, nominations according to specific donor requirements or funders’ decisions.
  • Assisting with processing applications and nominations.
  • Processing allowance disbursement, cancellation and refunding.
  • Compiling reports, performing reconcilitions, compiling and giving presentations on Centre funds.
  • Performing ad hoc tasks as operationally required.
  • Performing administrative tasks related to the above duties.
  • Verskaf inligting aan en hanteer navrae vanaf studente en ouers, hetsy persoonlik of per e-pos of telefoon.
  • Volg die standaardbedryfsprosedures van die Sentrum vir Voorgraadse Beurse en Lenings sowel as dié van die onderskeie befondsers wat beursadministrasie betref.
  • Verskaf data, inligting en insig vir strategiese en operasionele steun.
  • Skakel met interne en eksterne belanghebbendes en verseker dat alle inligting rakende fondse verskaf word en op die Universiteit Stellenbosch (US) se stelsel vasgelê of bygewerk word.
  • Moniteer en evalueer die prosesse en stelsels in die US-omgewing vir finansiële bystand vergeleke met interne matryse en deur middel van yking teenoor ander instellings.
  • Neem aan toetse en oudits vir interne beheer deel en verskaf terugvoer aan ouditeurs.
  • Ken beurse toe aan die hand van aansoeke, benoemings volgens spesifieke skenkers se vereistes of befondsers se besluite.
  • Verleen bystand met die verwerking van aansoeke en benoemings.
  • Verwerk die uitbetaling, kansellasie en terugbetaling van toelaes.
  • Stel verslae op, voer rekonsiliasies uit, stel aanbiedings oor fondse in die Sentrum saam en lê dit voor.
  • Verrig van tyd tot tyd ad hoc-take volgens operasionele vereistes.
  • Verrig administratiewe take wat met bostaande pligte verband hou


REQUIREMENT SUMMARY

Min:2.0Max:7.0 year(s)

Financial Services

IT Software - Other

Finance

Graduate

Proficient

1

Stellenbosch, Western Cape, South Africa