Senior Clerk, Home Health/Home Support - Surrey

at  Fraser Health

Salary range: The salary range for this position is CAD $28.80 - $30.53 / hour Why Fraser Health?:
We are currently looking to fill a Temp Full Time opportunity for a TimeKeeper/Office Clerk at Surrey , Home Support located in Port Moody, BC. This position is available until October 2025.

EXPERIENCE THE EXCEPTIONAL BENEFITS OF WORKING WITH US INCLUDING:

• Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
• Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
• Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
• Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
• Maternity Top-Up: Receive an 87% top-up during maternity leave.
• TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
  Additional employee discounts and perks available.
  *Eligibility based on employment status

Detailed Overview: Provides administrative support at the work site, organizes the assignment of clerical workload, ensures a smooth administrative workflow, co-ordinates timekeeping and payroll, maintains office and program supplies, expedites purchasing or material requisitions, and assists with clerical staff skills development. Responsibilities:

• Supervising clerical tasks and reception service to maintain an efficient administration operation at the program site.
• Providing clerical backup such as typing, word processing and stenographing, including documents of a confidential nature.
• Ensuring adequate office inventories and program supplies are maintained in the most cost-effective manner.
• Assisting with equipment, furniture and materials inventory, schedule of maintenance and audit.
• Compiling, collating and abstracting statistical data or reports as requested.
• Ensuring staff have ready access to circulated notices, letters, memos, policy and procedure binders, and keeping the latter current as directed.
• Organizing the storage, tracking, transferring and retrieval of client files.
• Maintaining work schedule, attendance, overtime, and leave management records.
• Inputting payroll and benefits data into automated or manual payroll system and reconciling any discrepancies.
• Distribute pay stub / statement, T4 slips, superannuation statement and other related reports to employees.
• Maintaining and monitoring petty cash accounts for the assigned program site.
• Collecting travel vouchers, verifying for accuracy and arranging for expenditure approval, prior to forwarding them to accounts payable for processing.
• Mentoring administrative support staff as delegated and assisting with skills development.
• Assisting with performance review of administrative support staff.
• Monitoring the use and dissemination of building keys and orientation to security alarm system.
• Ensuring staff is aware of building security, WHMIS, WCB regulations, fire drill and Occupational Health and Safety issues.
• Participating on assigned committees and taking minutes at meetings as requested.
• Performing other related duties or undertaking special projects as required.

Qualifications: Education and Experience

• Grade 12 or equivalent.
• Five (5) years related experience.
• Valid driver’s license and able to provide own transportation.

SKILLS AND ABILITIES

• Ability to follow directions or instructions.
• Current knowledge of best office practices.
• Ability to work in a team environment.
• Effective verbal and written communication skills.
• Physical ability to perform the duties of the position.
• Good organizational and problem-solving skills.
• Strong interpersonal skills and able to deal with the public.
• Comprehensive knowledge of computerized word-processing and spreadsheets.
• Ability to type 50 wpm.

• Supervising clerical tasks and reception service to maintain an efficient administration operation at the program site.
• Providing clerical backup such as typing, word processing and stenographing, including documents of a confidential nature.
• Ensuring adequate office inventories and program supplies are maintained in the most cost-effective manner.
• Assisting with equipment, furniture and materials inventory, schedule of maintenance and audit.
• Compiling, collating and abstracting statistical data or reports as requested.
• Ensuring staff have ready access to circulated notices, letters, memos, policy and procedure binders, and keeping the latter current as directed.
• Organizing the storage, tracking, transferring and retrieval of client files.
• Maintaining work schedule, attendance, overtime, and leave management records.
• Inputting payroll and benefits data into automated or manual payroll system and reconciling any discrepancies.
• Distribute pay stub / statement, T4 slips, superannuation statement and other related reports to employees.
• Maintaining and monitoring petty cash accounts for the assigned program site.
• Collecting travel vouchers, verifying for accuracy and arranging for expenditure approval, prior to forwarding them to accounts payable for processing.
• Mentoring administrative support staff as delegated and assisting with skills development.
• Assisting with performance review of administrative support staff.
• Monitoring the use and dissemination of building keys and orientation to security alarm system.
• Ensuring staff is aware of building security, WHMIS, WCB regulations, fire drill and Occupational Health and Safety issues.
• Participating on assigned committees and taking minutes at meetings as requested.
• Performing other related duties or undertaking special projects as required