Senior Clinical Administrator

at  Central and North West London NHS Foundation Trust

An exciting opportunity has arisen for a senior administrator to support the Community Musculoskeletal (MSK) team in Ealing. The MSK service is
a large and fast paced, high quality service with approximately 30,000 referrals a year. The service is central to the residents of Ealing and
provides excellent MSK assessment and treatment as well as onward referral. This post is critical to the MSK team providing medical secretarial expertise for the specialist MSK team as well as other administrative support.
Previous administrative experience is essential and you must be capable of managing your time effectively to meet deadlines whilst using your own initiative. A good level of computer literacy is required, alongside previous medical secretarial experience.
You will need to be highly organised and be able to prioritise your workload in order to support our clinical team. You will require a conscientious, caring and enthusiastic approach in your role.
To provide high quality administrative support to the above clinical service(s) within ECP. The key priority for this role is the provision of medical secretarial support for the MSK clinical service team.
The role may require processing of referrals and requires the postholder to provide a range of administrative duties to support delivery of team objectives. Liaising with service users, carers, health professionals and team members, the post holder will ensure that an efficient, high standard of communication is carried out at all times.
Requesting the transfer of diagnostic images and reports to support clinical care
To draft/type/check/send discharge letters, onward referrals, reports and clinical update letters as requested by the clinical team.
Create RTT documentation and other enclosures to support onward referral to hospital
To monitor patient’s pathways from referral in order to ensure compliance with waiting time standards, using initiative to escalate issues promptly to avoid delays for patients.
Through our 24-hour rehabilitation ethos, our skilled team aims to empower our patients to achieve goals that are meaningful to them, in the face of illness, injury or disability. Where compassion, respect, trust, support and personal accountability are at the centre of all our actions and interactions. By working in partnership with our patients, their families and health and social care services, we aim to prepare our patients for discharge by enabling and supporting them to return to their life in the community .
The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.

Requesting the transfer of diagnostic images and reports to support clinical care

• To draft/type/check/send discharge letters, onward referrals, reports and clinical update letters as requested by the clinical team.
• Create RTT documentation and other enclosures to support onward referral to hospital
• To monitor patient’s pathways from referral in order to ensure compliance with waiting time standards, using initiative to escalate issues promptly to avoid delays for patients.
• Deal with telephone enquiries from health professionals, services users, service user families, carers and team members, some of

whom are anxious or have cultural or language difficulties

• Provide information and advice to service users, verbally and/or in writing
• To act in accordance with the Service in processing new referrals, this includes but is not limited to: allocating referrals, inputting data

into appropriate platforms, to create and action triage outcomes as required.

• To assist with the allocation of patients and entering patient details into appropriate health care professionals’
• To deal with telephone enquiries in an informed and sympathetic manner, taking and passing on messages promptly and action where

necessary.

• To regularly access the generic email systems, responding to all queries.

Please refer the Job description for details