Senior Consultant, Archive & Library Specialist - Functional, FAAS, Riyadh

at  EY

In Financial Accounting & Advisory Services (FAAS) within Assurance, we assist our clients to address the accounting and financial reporting challenges facing their business. You will be part of a team that provides insight and services that accelerate analytics, decision-making and innovation to build a stronger and more efficient finance function. You will experience ongoing professional development through diverse experiences, world-class learning, and individually tailored coaching.
That is how we develop outstanding leaders who team to deliver on our promises to all our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities.
Sound interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

THE OPPORTUNITY

EY is seeking a dedicated Archive & Library Specialist for Functional role to join our team and play a pivotal role in assisting our clients in assessing and enhancing their documents and archival management operations. The successful candidate will be responsible for the effective assessing, designing and implementing the archives and records operating model including policies/ processes, records definition/ indexing/ classification framework, organizational structure design, and KPIs & governance mechanism, ensuring the preservation and accessibility of vital documents. This role offers the opportunity to contribute to the safeguarding of our clients’ organizational knowledge and history, while supporting their ongoing compliance requirements and documents & archive management needs.

FUNCTIONAL KNOWLEDGE ON ARCHIVAL PROCESSES IN SYSTEMS

• Has awareness of emerging technologies for records management, methods, and techniques.
• In-depth functional knowledge of Document Management Systems (DMS) and scanning & digitization systems, including their operation and integration.
• Proficiency in utilizing archival storage systems and technology to enhance document preservation, retrieval, and accessibility.

FUNCTIONAL KNOWLEDGE ON ARCHIVE WAREHOUSES

• Familiarity with archive warehouse management, including environmental controls, space optimization, and security measures.
• Ability to advise on the design and maintenance of archive storage facilities to ensure the long-term preservation of physical records.
• Skilled in the proper storage and preservation techniques to maintain the integrity and longevity of physical and digital records.
• Proficient in designing the policies, procedures and methods of numbering, coding, barcode, housing, shelving, and internal transfer at archival warehouses.

SKILLS AND ATTRIBUTES FOR SUCCESS

Pro- activity, accountability, and results- driven people will flourish in this environment. Dealing with competing priorities, understanding how to manage resources, and communicating effectively are key skills. This will have a huge impact on those around you and help promote a positive work ethic.

WHAT WE LOOK FOR

We are seeking a self-motivated Archive & Library Specialist for a Functional role who exhibits a passion for preserving the past while keeping an eye on the future. The ideal candidate will be someone who thrives in a dynamic environment, is meticulous about managing information, and is proactive in enhancing archival landscape by assisting our clients. We value individuals who can bring innovative solutions to the table and are eager to contribute to the team’s success.
We’re interested in versatile people with the ability to take on new responsibilities and listen to clients to get things done. We’re not just looking for archival experience - we’re after genuinely interesting people with the ability to build relationships, negotiate and think in unique and creative news ways. If you’re a confident leader with a curious mind and the ability to solve complex issues, this role is for you.

YOUR KEY RESPONSIBILITIES

• As a senior consultant you will be responsible expertise in handling various record types, including but not limited to, paper documents like legal documents, financial records, organizational communications, maps, historical artifacts, and digital assets like photos, audio-visual files, emails, and online shared folders.
• Has familiarity with applicable national policies and procedures for documents and archives management including digitization and can develop and implement work plans for compliance with them.
• Skilled in defining organizational policies and procedures for every record type in the lifecycle of documents and archives, (e.g., policies and procedures for saving and archiving emails)

ARCHIVAL OPERATIONS TEAM STRUCTURE, KEY POSITIONS, ROLES, AND RESPONSIBILITIES

• Has strong understanding of archival operations team structures, including the identification of key positions and the definition of roles and responsibilities within the team.
• Has understanding on the interaction of archival team with the larger organization and key touch points.

TO QUALIFY FOR THE ROLE, YOU MUST HAVE

• Bachelor’s (compulsory) or master’s degree (preferred) in Library Science, Information Management, Archival Studies, or a closely related field from accredited university
• Certification in records management e.g., Certified Records Manager (CRM) or archival studies e.g., Certified Archival Professional (CAP) is highly desirable.
• A minimum of two years of professional experience in an archive, library, or documents/records management setting at government ministries, corporate, consulting, technology, or other organizations in a functional role
• Project Management Professional qualification (preferred) Strong analytical and time management skill
• Excellent attention to detail and accuracy
• Ability to lead and manage junior client personnel on ground effectively, ensuring clear communication and efficient task allocation among team members.
• Ability to work independently and as part of a team, fostering a collaborative and inclusive work environment.
• Strong communication skills, with the ability to understand and articulate the client’s key problems, challenges, and needs effectively.
• Strong interpersonal skills, with ability to build client relationships.
• Ability to independently interact with clients from middle and junior management layers across government and non-government sectors.
• Adaptability to changing processes & technologies landscape.
• Commitment to confidentiality and ethical handling of sensitive information
• Ability to generate innovative ideas that challenge the status quo and offer new perspectives on business strategies.
• Ability to envision future possibilities and translate them into actionable items, demonstrating a balance between theoretical and practical thinking.
• Can provide guidance and innovative solutions to complex problems, often with limited information.
• Ability to conduct research based on web-based desktop research and personal interviews, develop excel models preparing and giving PowerPoint presentation to clients.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.