Senior Consultant, Archive & Library Specialist, Technical, FAAS, Riyadh

at  EY

In Financial Accounting & Advisory Services (FAAS) within Assurance, we assist our clients to address the accounting and financial reporting challenges facing their business. You will be part of a team that provides insight and services that accelerate analytics, decision-making and innovation to build a stronger and more efficient finance function. You will experience ongoing professional development through diverse experiences, world-class learning, and individually tailored coaching.
That is how we develop outstanding leaders who team to deliver on our promises to all our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities.
Sound interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

THE OPPORTUNITY

EY is seeking a technically adept Archive & Library Specialist to join our team and play a crucial role in bridging the gap between policy/process development and technical implementation for our clients’ document and archival management operations. The successful candidate will be responsible for translating policy and process requirements into technical specifications for programmers, ensuring the effective digitalization and operationalization of archives and records management systems. This role offers the chance to contribute to the preservation and accessibility of vital documents while supporting our clients’ compliance requirements and enhancing their document & archive management capabilities through technology.

TECHNICAL KNOWLEDGE ON ARCHIVAL PROCESSES IN SYSTEMS

• Awareness of emerging technologies for records management and the ability to translate functional knowledge into technical requirements for Document Management Systems (DMS), scanning & digitization systems, OCR and workflow and archival storage systems.
• Expert knowledge of and skills with automated methods to manage electronic records, electronic records management systems, and software applications such as Power Automate, bots, artificial intelligence (AI), and other innovative tools used in information systems to manage records, and techniques to recommend efficiencies for Records and Information Management processes, and to effectively communicate with IT professionals.

TECHNICAL KNOWLEDGE ON ARCHIVE WAREHOUSES

• Technical familiarity with design and implementation of archive warehouse management systems, including environmental controls and security measures.
• Ability to provide technical advice on the design and maintenance of digital archive storage facilities to ensure the long-term preservation of digital records.
• Proficiency in designing technical policies, procedures, and methods for digital numbering, coding, barcode, housing, shelving, and internal transfer within archival warehouses.

SKILLS AND ATTRIBUTES FOR SUCCESS

Pro- activity, accountability, and results- driven people will flourish in this environment. Dealing with competing priorities, understanding how to manage resources, and communicating effectively are key skills. This will have a huge impact on those around you and help promote a positive work ethic.

WHAT WE LOOK FOR

We are seeking a self-motivated Archive & Library Specialist for a Functional role who exhibits a passion for preserving the past while keeping an eye on the future. The ideal candidate will be someone who thrives in a dynamic environment, is meticulous about managing information, and is proactive in enhancing archival landscape by assisting our clients. We value individuals who can bring innovative solutions to the table and are eager to contribute to the team’s success.
We’re interested in versatile people with the ability to take on new responsibilities and listen to clients to get things done. We’re not just looking for archival experience - we’re after genuinely interesting people with the ability to build relationships, negotiate and think in unique and creative news ways. If you’re a confident leader with a curious mind and the ability to solve complex issues, this role is for you.

YOUR KEY RESPONSIBILITIES

• Expertise in translating functional requirements from policies and procedures for various record types into their corresponding technical requirements for digitization equipment & software, document management systems and archival storage systems.
• Demonstrated ability to communicate effectively with both policy/process consultants & stakeholders and technical programmers to ensure accurate implementation of document management specifications.
• Familiarity with national and organizational policies and procedures for documents and archives management including digitization, and the ability to translate these into actionable technical plans.
• In-depth functional knowledge across the archival lifecycle processes within systems, i.e., electronic document management systems, scanning and workflow solutions, indexing and classification algorithms, archival storage systems and digital records security measures, and digital access management protocols.

ARCHIVAL OPERATIONS TEAM STRUCTURE, KEY POSITIONS, ROLES AND RESPONSIBILITIES

• Strong understanding of the technical roles within archival operations teams, including the identification of key IT positions and the definition of technical responsibilities.

TO QUALIFY FOR THE ROLE, YOU MUST HAVE

• Bachelor’s (compulsory) or Master’s degree (preferred) in Library Science, Information Management, Computer Science/Electronics, Archival Studies or a closely related field from accredited university
• Familiarity with the image standards for color accuracy and other imaging quality and performance metrics
• Digital Archives Specialist certification (preferred)
• Certified Digital Preservation Specialist (preferred)
• Strong technical, analytical and time management skills
• Excellent attention to detail and accuracy
• Ability to lead and manage junior client personnel on ground effectively, ensuring clear communication and efficient task allocation among team members.
• Ability to work independently and as part of a team, fostering a collaborative and inclusive work environment
• Strong communication skills, with the ability to understand and articulate the client’s key problems, challenges, and needs effectively
• Strong interpersonal skills, with ability to build client relationships
• Ability to independently interact with clients from middle and junior management layers across government and non-government sectors
• Adaptability to changing processes & technologies landscape
• Commitment to confidentiality and ethical handling of sensitive information
• Ability to generate innovative ideas that challenge the status quo and offer new perspectives on business strategies
• Ability to envision future possibilities and translate them into actionable items, demonstrating a balance between theoretical and practical thinking.
• Can provide guidance and innovative solutions to complex problems, often with limited information
• Knowledge of and skilled in maintaining document management systems (e.g., Kofax, IBM FileNet) and databases (e.g., Oracle, MySQL or Microsoft SQL Server), focusing on scalability and security.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively