Senior Contract Specialist - Open to CSULB Employees Only

at  California State University

Job no: 543230
Work type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

JOB SUMMARY

Under the limited supervision of the Contract Manager, and in accordance with all applicable state laws and Trustees and University policies, the incumbent independently performs a wide variety of highly complex campus-wide contract, contract management, and compliance activities.

KNOWLEDGE SKILLS AND ABILITIES

Ability to build and maintain functional working relationships with a wide variety of internal and external stakeholders. Ability to determine the issues and apply legal principles to specific scenarios. Ability to review wide variety of contracts and determine which terms are issues or concerns for the University. Ability to develop reports for tracking contract negotiations and providing updates to end users. Ability to perform in an automated purchasing environment, including ability to use MS Word, Excel, Access, Power Point, and various software applications in “LAN” environments. Ability to manage a high volume of contracts and meet multiple deadlines accurately and responsibly. Ability to attend to details of contracting components to ensure organization, efficiencies, and legally sound documents.
Knowledge of or demonstrated ability to quickly learn a variety of state, CSU and University policies and practices. Demonstrated ability to prepare accurate contract documents. Demonstrated ability to proactively prevent problems and effectively problem-solve. Excellent business math skills. Excellent organizational skills. Excellent written and oral communication skills required for daily communication with university staff, contractors, and clients. Demonstrated ability to communicate with others to collaboratively resolve problems effectively and efficiently. Demonstrated ability to use sound judgment. Demonstrated ability to work independently and as part of a team.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university’s commitment to a “vision of excellence.”

EDUCATION AND EXPERIENCE

Equivalent to a bachelor’s degree in a related field and five years of related experience required.

• Juris Doctor or Paralegal Certificate (or active progress towards completion of either) highly desired.
• Experience in drafting or reviewing complex documents, willingness to develop knowledge and skills necessary to prepare Request for Proposals, Invitation for Bids, Request for Quote.
• Experience with establishing and maintaining physical and electronic contract files and records for auditing and internal control purposes.

PHYSICAL SUMMARY

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

• Contracts Program Management - Serve as the lead staff and provides day to day oversight of various campus contracts. Works independently under limited supervision in accordance with applicable state law, CSU and University Policy. Evaluate contracts and liabilities arising from contractual relationships using thorough knowledge of business-to-business contractual relationships and law