Senior Coordinator, Administrative Support

at  Analog Devices

Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $12 billion in FY22 and approximately 25,000 people globally working alongside 125,000 global customers, ADI ensures today’s innovators stay Ahead of What’s Possible.
About the job
Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $12 billion in FY22 and approximately 25,000 people globally working alongside 125,000 global customers, ADI ensures today’s innovators stay Ahead of What’s Possible.
Position Summary
The Senior Coordinator is responsible for performing a set of administrative and executive duties for the Automotive groups based in Limerick, Ireland with a primary focus on the battery management systems group.
This position requires contact with a broad number of ADI employees as well as high-level internal and external individuals, so requires exceptional written and verbal communication skills. The role requires considerable use of tact, diplomacy, initiative, planning, anticipation, discretion and judgment. In this position, you must be able to handle a high degree of confidentiality, possess business acumen, be able to connect a wide variety of activities into a cohesive picture and set of actions, and execute in a quality, timely and appropriate manner.
Principal Responsibilities
The Senior Coordinator performs a wide variety of administrative and project-related duties for the Automotive groups based in Limerick as well as site-level administrative support for example: managing reporting of time and attendance, organising travel and arrangements for onsite visitors, handling incoming and outgoing correspondence, expense reporting, statistical reports and analysis, and presentations. The Senior Coordinator ensures that the automotive groups operate in an efficient manner by supporting calendar management, travel arrangements, and other administrative and project related duties.
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Responsible for assisting with and preparing various statistical, operating and administrative reports.

• Assists in the coordination, organization, and planning of meetings/functions/seminars with internal and external stakeholders. Responsible for the coordination of all travel logistics i.e. itineraries, appointments, locations, transportation, etc. Because of the nature of ADI’s business, a comfort level guiding activities with a diverse group of people on a global basis is needed.
• Understands all internal administrative processes (e.g. office supply procurement), and assists engineering team accordingly.
• Assist with new team member onboarding to Limerick site, or other ADI sites in EMEA if needed.
• Maintains share point and OneDrive sites, organizational charts, and other reporting systems as required.
• Perform special assignments that require the successful candidate to exercise independent judgment.
• Other duties/projects as assigned.

Typical Education/Experience

• College degree preferred and a minimum of 5 years of relevant experience
• Excellent communication skills (verbal and written, with an emphasis on grammatical skills)
• Highly proficient with the MS Office suite - including PowerPoint, OneNote, Outlook and Excel. Knowledgeable with computers, printers, copiers, fax machines, and telephone systems
• Willing and eager to learn new systems and processes
• Excellent organizational and time management skills
• Experience interfacing with other countries outside of Ireland
• Professional demeanor
• Commitment to excellence and high standards. Quality and process focused.
• Demonstrates solid judgment with the ability to make timely and sound decisions.
• Requires substantial, demonstrated ability in problem-solving and analytical skills; managing multiple priorities and work flow, attention to detail, working collaboratively, exercise of judgment and discretion and respecting and maintain confidentiality
• Possesses a high degree of confidentiality, discretion, sensitivity & insight to high-level business issues & challenges.
• Ability to anticipate needs, manage processes, and drive results

Special Challenges
Demonstrates ability to multi-task in this fast-paced work environment; manages conflicting priorities and projects simultaneously and seamlessly. Be able to work autonomously and a self-starter. In a dynamic company, the candidate must remain flexible and patient in times of change.
Candidate will be a professional who takes initiative, doesn’t wait to be told what needs to be done, and is constantly looking for ways to contribute to the team so that we all meet our goals. Looks to expand the boundaries of the position.
For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.
Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
Job Req Type: Experienced
Required Travel: No
Shift Type: 1st Shift/Day

• Assists in the coordination, organization, and planning of meetings/functions/seminars with internal and external stakeholders. Responsible for the coordination of all travel logistics i.e. itineraries, appointments, locations, transportation, etc. Because of the nature of ADI’s business, a comfort level guiding activities with a diverse group of people on a global basis is needed.
• Understands all internal administrative processes (e.g. office supply procurement), and assists engineering team accordingly.
• Assist with new team member onboarding to Limerick site, or other ADI sites in EMEA if needed.
• Maintains share point and OneDrive sites, organizational charts, and other reporting systems as required.
• Perform special assignments that require the successful candidate to exercise independent judgment.
• Other duties/projects as assigned