Senior Coordinator Operations and Administration

at  Conservation International

SENIOR COORDINATOR OPERATIONS AND ADMINISTRATION

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY - THIS POSITION IS BASED IN CAPE TOWN, SOUTH AFRICA

Conservation South Africa (CSA), as a local affiliate of Conservation International, is committed to helping societies adopt more sustainable approaches in development—one that considers and values nature at every turn and improves human well-being through the conservation of healthy ecosystems and the goods and services they provide.
The Senior Operations and Administration Coordinator will provide operational support to the administrative, financial, and human resources functions of the Conservation Finance team, and will also provide a personal assistant service to the Senior Vice President, Conservation Finance. The Conservation Finance team is responsible for mobilizing innovative finance solutions for nature within Conservation International.
This is a critical support and enabling role, with the incumbent serving as the go-to resource on operational matters, working closely with Finance, Operations, and HR - both for Conservation International Global and Conservation South Africa.
They will use their experience in supporting C-suite level executives and senior management, and their ability as a mature team player to ensure that operational functions comply with CI’s policies and procedures, as well as donor and country reporting requirements.

• Work to ensure operational services within the department run smoothly, functioning as a recognized resource for routine and non-routine operational matters.
• Educate staff in understanding and applying CI operations policies and procedures, and resolve any questions or concerns in good time.
• Assist with onboarding of new employees and manage HR paperwork.
• Oversee day-to-day financial transactions. Duties include reviewing and preparing purchase orders, reimbursements, reclasses, and other related transactions.
• Provide project administration and support. Duties include reviewing and verifying project information, entering and maintaining project information in CI’s management systems, and generating reports.
• Create and review expense reports, track expenses and ensure accurate coding.
• Review time reporting for proper coding and charging. Work with payroll to make corrections/reclasses.
• Coordinate travel arrangements and handle travel expense reports.
• Manage filing systems.
• Track contracts and donor agreements and review for compliance with donor agreements.
• Provide logistical support for meetings and events.
• Function as the department liaison with IT.
• Perform related duties as assigned.