Senior Corporate Administrator

at  The Maples Group Financial Services

ABOUT US

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.
Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

THE OPPORTUNITY

We are looking for a Senior Corporate Administrator to join our Fiduciary Team as part of our financial services business in Amsterdam, the Netherlands.
As part of the global expansion of the Maples Group’s financial services offering, our Amsterdam office opened its doors in 2015. We have achieved good growth since with the Maples infrastructure and network supporting us to deliver the best-in-class solutions to clients worldwide alongside our colleagues in legal services.
The Senior Corporate Administrator reports to the Vice President (VP) and indirectly to the Senior Vice President (SVP). Its responsibilities feed one larger objective: undertaking all administrative tasks related to the day-to-day management of the client companies.

Key responsibilities include:

• Keeping a client portfolio in good legal standing in accordance with the law
• Drafting and reviewing board and shareholder’s resolutions, power of attorneys, loan agreements and other contracts etc.
• Assisting clients with incorporation, maintenance, and/or dissolution of their client companies
• Assisting clients with onboarding’s, ongoing compliance reviews and procedures
• Administrative handling of various legal and financial documents
• Taking part in business development meetings
• Assisting with the invoicing of client companies under their management and ensures that receivables are collected in a timely manner
• Assisting with the scheduling of board meetings with all relevant clients as well as taking of minutes
• Administrative handling of various legal and financial documents
• Acting in accordance with legal, regulatory and internal risk management requirements, including complying with Maples Group policies and procedures
• Assists with the provision of any evidencing documents needed to complete and finalize the accounts of his/her portfolio of companies
• Ad-Hoc duties as required

REQUIREMENTS:

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• Relevant academic background (preferably degree in law);
• 1-3 years of relevant work experience gained preferably in financial services & ideally in funds clients area;
• Knowledge of & interest in corporate governance, relevant Dutch laws, including but not limited to the Dutch civil code and the Dutch AML legislation and regulatory requirements;
• Knowledge of Microsoft Word, Excel;
• Fluent in English (Dutch language would be an advantage);
• Keen to grow & be challenged;
• Have excellent communication skills, both written and oral;
• Ability to deal with different people at different levels;
• Must be a strong team player with excellent interpersonal skills;
• Excellent time management, organizational and prioritisation skills.

• Keeping a client portfolio in good legal standing in accordance with the law
• Drafting and reviewing board and shareholder’s resolutions, power of attorneys, loan agreements and other contracts etc.
• Assisting clients with incorporation, maintenance, and/or dissolution of their client companies
• Assisting clients with onboarding’s, ongoing compliance reviews and procedures
• Administrative handling of various legal and financial documents
• Taking part in business development meetings
• Assisting with the invoicing of client companies under their management and ensures that receivables are collected in a timely manner
• Assisting with the scheduling of board meetings with all relevant clients as well as taking of minutes
• Administrative handling of various legal and financial documents
• Acting in accordance with legal, regulatory and internal risk management requirements, including complying with Maples Group policies and procedures
• Assists with the provision of any evidencing documents needed to complete and finalize the accounts of his/her portfolio of companies
• Ad-Hoc duties as require