Senior Document Control Analyst

at  Vista Projects Limited

WHAT VISTA DOES

Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

REQUIREMENTS

• High School Diploma, supplemented by related post-secondary education or experience. University or College Diploma is an advantage.
• 5-10 years of Document Control experience in an Engineering and Procurement Company, in Oil & Gas Company or Vendor. EPC background is preferred.
• Must possess superior attention to detail, strong work ethic and be a self-starter, who is proactive.
• Excellent written and verbal communication skills.
• Solid working knowledge of engineering terminology and the various types of engineering documents.
• Experience with both, vendor and engineering documentation is required.
• Ability to work independently as well as within a team.
• Strong analytical and organizational skills are required, ability to multi-task working within variety of projects and project requirements is essential.
• Advanced computer skills, including experience with MS Office and Excel in particular, Adobe Acrobat DC / Professional and Bluebeam are required. Previous work with Aconex is considered an advantage.

The Senior Document Control Analyst reports to the Document Control Lead, also works closely with the project managers and engineers in a variety of projects. Key duties include:

• Coordinate distribution of project tasks from DC Inbox between Team members, when required.
• Make sure project, Vista DC and Client DC requirements and quality are observed by team- quality check, coach and train junior members of the DC Team, when required.
• Attend project discipline meetings and vendor PO kick-off meetings, when required.
• Generate, issue, and communicate on project documentation reports (MDR, VDR), when required.
• Interact with Client, engineering, and IT on the projects for observation of DC requirements.
• Participate in squad check of project and vendor documentation, when required.
• Edit and issue project Document Distribution Matrix and Engineering Squad Check Matrix.
• Liaise with vendors and manage the documentation flow between vendors, engineering, and Client for variety of projects.
• Provide initiative and input for DC process, quality, productivity improvements to the DC Lead.
• Receive, quality check, log, track and transmit engineering-generated and vendor documentation in an Electronic Data Management System (EDMS).
• Maintain and control files for all project documentation on the network drive.
• Handle, process, and distribute incoming communications from in-house disciplines and vendors to ensure the deadlines are met.
• Set-up, track and distribute multi-discipline squad checks for vendor and engineering documentation.
• Maintain document records in Client data bases as per client-specific and project-specific requirements.
• When required, handle hard copy of documentation: scanning, printing, and destruction (lifting of heavy boxes is required sometimes).
• Complete document control project work to Clients’ and Company’s deadlines and processes.
• Perform other duties as requested.