(Senior) Event Director - Contract

at  MOI Global

We’re seeking a (Senior) Event Director based in Frankfurt (or within commuting distance) to lead the planning, execution, and management of a Confex event and event team. You will be accountable and responsible for overseeing all aspects of the event, including event production, team management, vendor management and the event budget.
This is a 4 month contract role - Jan 25 to Apr 25

REQUIREMENTS:

• 10+years of experience with proven experience at leadership / management level.
• Direct experience of leading and managing multi-layered / complex event experience strategies
• Demonstrated leadership abilities, including team management and collaboration, across either direct report, cross agency departments/practices, and onsite vendor staff/crew.
• Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously and prioritize tasks and meet tight deadlines.
• A keen eye for detail, creative thinker, and problem-solver abilities to handle unexpected situations and find innovative event solutions.
• Excellent interpersonal and communication skills to liaise, communicate with clients and vendors.
• Strong teamwork and collaboration skills.
• Ability to work in a fast-paced, dynamic environment.
• Confident and charismatic public speaker
• Strategic thinker to be able to advise and optimise our clients event experience throughout the campaign lifecycle.
• Familiarity with event industry trends, best practices, and emerging technologies/experience within Event Marketing to influence/inform the team and the Event Practice.
• Proficiency in event management software’s & platforms, project management tools, and Microsoft Suite.
• Flexibility to work irregular hours, including evenings and weekends, to oversee events.
  This job description serves as a general overview of the role and its responsibilities and expectations my vary from time to time.

Project Management:

• Implement, evaluate and update a detailed Event Project Plan (template to be provided) of all aspects - logistics, operations, production, to ensure successful event planning and execution.
• Create and manage a communication plan pre-event and onsite to include major updates to program to all vendors and agencies. This includes email, slack, document filing systems, site visit plans, show guides, readiness audit presentations and know before you go emails.
• Track tasks, key milestones and deadlines.
• Develop and oversee resources to ensure milestones are met as agreed upon.
• Manage and streamline communication, interactions, and processes with internal departments and services to ensure the successful execution of the event.
• Change management, tracking and communication to other workstreams and agencies.
• Identify brand moment, photo opportunities, and other elements
• Acquire all necessary special event permits from any authority having jurisdiction, including COI’s from vendors and agency partners as required by the venue.
• Oversee Venue Management (managed by Logistics & Operations Manager)
• Onsite event management for install, event live day/s and dismantle Plan and execute site visits, including agenda creation, staffing, transportation, F&B, etc. as requested by client and within the budget provided.
• Lead start-of-day team briefing & end-of-day team de-briefing.
• Oversee: Staffing (managed by Logistics & Operations Manager)
• Oversee: F&B Management (managed by Logistics & Operations Manager)
• Oversee: H&S and Security Management (managed by Logistics & Operations Manager)
• Oversee: Transport & Storage (managed by Logistics & Operations Manager)
• Oversee: Production (managed by Production Manager)
• Oversee: Registration (managed by Logistics & Operations Manager & Registration Executive)
• Oversee: Sponsorship Deliverables
• Oversee: Special Programs
• Lead the event execution team and support staff.

Team Management:

• Delegate tasks, provide guidance, and ensure that all team members are working effectively and efficiently.
• Responsible for supporting and/or managing team collaboration tools and/or technology (ex: external Slack channels, file sharing, etc) and creating event supportive materials (ex: executive alignment decks, KBYG (know before you go) docs, pre-event playbooks, post event briefs, etc. based on tools provided – training will be provided