Senior Events & Communications Manager (m/w/d)

at  osapiens Services GmbH

OSAPIENS – JOIN US IN BUILDING A SUSTAINABLE FUTURE!

At osapiens, we are committed to empowering businesses economically while promoting human rights and establishing ecologically sustainable and responsible corporate governance as a global standard.
We support global enterprises in over 60 countries in integrating sustainability and positioning themselves for the future. To achieve this, we develop comprehensive SaaS solutions that create transparency and sustainable growth across the entire value chain, meet ESG requirements, and automate manual processes

YOUR EXPERIENCE

• Bachelor’s degree in Event Management, Communications, Marketing, Business, or a related field.
• 5+ years of experience in managing a variety of events, including large-scale conferences, preferably in the SaaS or tech industry.
• Strong track record of developing and executing event communications and promotional plans across digital marketing channels (social media, email, etc.).
• Proven expertise in project management with the ability to handle multiple events and tight deadlines simultaneously.
• Strong organizational skills, with a structured, detail-oriented approach to event planning and execution.
• Excellent stakeholder management and communication skills, with the ability to collaborate and influence across teams and senior leadership.
• Experience managing vendor relationships, negotiating contracts, and handling budgets.
• Proficiency in event management software, project management tools (e.g., Asana, Trello), and digital marketing tools (e.g., HubSpot).
• Experience working in a fast-paced startup environment.
• Ability to thrive in a fast-paced, high-pressure environment and adapt to changes quickly.

ABOUT US

osapiens supports global companies from various industries in establishing sustainability within their organizations and positioning themselves for the future. To achieve this, we develop holistic Software-as-a-Service solutions that create transparency and sustainable growth along the entire value chain, fulfill legal ESG requirements, and automate manual processes. osapiens aims to not only strengthen companies economically but also we also promote human rights and ecologically sustainable and responsible corporate governance as the global standard.
We leverage our cloud-based technology platform, the ’osapiens HUB’, and innovative technologies such as artificial intelligence to help companies seamlessly implement and automate compliance with international and national ESG laws and guidelines, including CSRD, EUDR, and CSDDD, and to further ensure accountable sustainability reporting. The osapiens HUB is continuously being developed and expanded to accomodate new solutions for evolving ESG regulations, as well as solutions for improved transparency and efficiency.
osapiens was founded in Germany in 2018 and we currently serve over 1,200 customers worldwide. The company is headquartered in Mannheim and has offices in Berlin, Cologne, Munich, Madrid, Paris, Amsterdam and London. We employ over 300 people from 60 countries. In 2022, we were honoured to receive the German Founder Award in the ‘Rising Star’ category.

• Event Strategy & Management: Own the strategy, planning, and execution of all company-led events, including our Flagship multi-day large-scale customer event that showcases our products, engages our community, and drives customer success. And smaller events such as networking, educational or experiencal events and customer meetups designed to foster engagement and build relationships with clients and prospects.
• Communications & Promotion Strategy: Lead the development and execution of a communications and promotion plan for each event in collaboration with the marketing team, ensuring a consistent and impactful message across all touchpoints to drive awareness, attendance and engagement.
• Project Management: Build and manage comprehensive project timelines, ensuring all tasks and milestones are completed on schedule. Coordinate with internal teams and external vendors to ensure seamless execution.
• Stakeholder Management: Act as the central point of contact for all stakeholders, including internal teams (marketing, sales, product, and customer success), executive leadership, sponsors, and external speakers. Ensure all parties are aligned with event goals, timelines, and expectations.
• Vendor & Venue Management: Source, negotiate, and manage relationships with venues, vendors, speakers, and third-party service providers (AV, catering, production). Ensure high-quality delivery of all services and that all contractual obligations are met.
• Budget Management: Develop and manage event budgets, ensuring cost-effective planning and execution. Provide accurate financial tracking and post-event budget reconciliation.
• Post-Event Reporting & Analysis: Conduct post-event evaluations to identify successes, areas for improvement, and key learnings for future events. Create detailed reports with metrics on attendance, engagement, ROI, and feedback.