Senior Events & Conferences Specialist, EMEA - 12 month Fixed Term Contract

at  Fragomen

Job Description
About us:
Fragomen is the world’s leading exclusive provider of immigration services. We are a firm of more than 6,200 immigration-focused professionals and staff spanning more than 60 offices worldwide. Immigration has been our sole focus for 70 years, and today we offer support in more than 170 countries. We are problem-solvers, innovators and established thought leaders in immigration, providing strategic immigration advice to a diverse range of clients from individuals to the world’s leading multinational corporations.
Fragomen’s professionals are respected thought leaders in the immigration field providing expertise to governments across the world including the US Congress, the UK Parliament, the European Union and the United Nations.
A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges and you will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our diverse workforce at Fragomen and we are fully committed to providing equal opportunities. We believe that our differences make us stronger.
About the role:
As a key member of our Marketing & Business Development Department, you will manage, plan, and execute a variety of virtual and in-person events across the EMEA region. This includes client briefings, conferences, sponsorships, receptions, and networking events. You’ll maintain and oversee the firm’s events calendar, ensuring all activities align with our strategic goals and brand identity.

Key Responsibilities:

• Lead the end-to-end management of external and internal events, from initial planning to post-event analysis
• Collaborate closely with stakeholders to define event objectives, negotiate with vendors, manage registration, pre- and post-event communications, registration, logistics, and ensure seamless event execution
• Travel occasionally (25% - 35%) to oversee on-site event operations
• Measure and report on event effectiveness, managing budgets and tracking ROI metrics
• Support broader marketing and business development initiatives to achieve event-related goals
• Maintain the firm’s central EMEA events calendar and manage event processes across various platforms (e.g., event management and email marketing tools, webcast platform, CRM system)

About you:

The ideal candidate will possess:

• Previous experience in event management, preferably within legal or professional services environments
• A bachelor’s degree in marketing, business, communications, or related fields; a master’s degree is advantageous
• Strong organizational skills with the ability to multitask and perform under pressure
• Excellent communication and interpersonal skills, adept at engaging with internal and external stakeholders globally
• Proficiency in event management software (e.g., Cvent, ON24), email marketing platform (e.g., Marketo) CRM systems (e.g., Salesforce), and Microsoft Office Suite. Familiarity with Adobe Creative Suite is a plus
• A proactive and self-motivated approach, with a commitment to delivering high-quality results

Additional Requirements:

• Ability to adapt to a fast-paced environment and flexible with travel and schedule adjustments
• Familiarity with immigration or professional services marketing is beneficial
• Additional language skills are advantageous

Fragomen in London:
Our London office has over 340 people working collaboratively and creating a dynamic, positive environment. You can expect a great working environment and regular events such as Summer and Christmas parties, social and cultural events.
The Firm operates a hybrid working model, which incorporates a blend of in-person attendance as well as working from home – our aim being to fully leverage our remote working technology and provide a balance for our people in the way that they work.
Whether in the office or working remotely, we are proud of our team spirit and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices (“RBP”) prioritises Fragomen’s social responsibility through one cross-cutting theme and five focus areas of Wellbeing, Diversity, Equity and Inclusion, CSR including Pro Bono, Social and Sustainability. The RBP initiatives offer great opportunities for everyone at Fragomen to get involved and help steer a variety of initiatives and activities.
Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

• Lead the end-to-end management of external and internal events, from initial planning to post-event analysis
• Collaborate closely with stakeholders to define event objectives, negotiate with vendors, manage registration, pre- and post-event communications, registration, logistics, and ensure seamless event execution
• Travel occasionally (25% - 35%) to oversee on-site event operations
• Measure and report on event effectiveness, managing budgets and tracking ROI metrics
• Support broader marketing and business development initiatives to achieve event-related goals
• Maintain the firm’s central EMEA events calendar and manage event processes across various platforms (e.g., event management and email marketing tools, webcast platform, CRM system