(Senior) Executive Assistant, Emergency Medicine

at  National University Hospital

OVERVIEW:

The Executive Assistant will be responsible for providing operational support to the Emergency Department’s Operations team. He / She will coordinate with both internal and external stakeholders to facilitate the smooth running of the team and to meet staff needs in accordance with prevailing guidelines and policies.

JOB REQUIREMENTS:

• Skills and Knowledge
• Analytical, quantitative and good communication skills (written & spoken)
• Proficient in Microsoft Office
• Inventory management experience
• Personal Traits
• Positive team player
• Has initiative and able to work independently
• Service-oriented and customer-focused
• Meticulous and good eye for detail
• Educational Qualifications
• GCE O Levels & above

PRIMARY DUTIES AND RESPONSIBILITIES

• Operations Support
• Consumables
• Manage supply of MMD stocked and non-stocked items.
• Procurement of non-stocked items.
• Record keeping of all consumables.
• Suggest adjustment of par level based on usage trending.
• Equipment & Accessories
• Liaise with BME to troubleshoot equipment issues.
• Coordinate preventive maintenance of equipment.
• Assist with procurement of equipment.
• Procurement of equipment accessories.
• Assist with annual fixed asset sighting of equipment.
• Assist to arrange for condemnation of equipment.
• Assist with arranging for demonstration or training sessions for new equipment
• Process Improvement
• Work with Nursing and Ops colleagues to identify opportunities to improve processes

SECONDARY RESPONSIBILITIES AND DUTIES

• Minutes-taking
• Perform any other duties as assigned by the reporting officer.