Senior Executive Assistant

at  John Ross Sons Ltd

John Ross & Sons Ltd. is a fourth generation, family-owned, scrap metal recycler. The company is the largest scrap metal recycling facility in Atlantic Canada and has been in operation for over 70 years, primarily in Halifax. John Ross & Sons Ltd. specializes in purchasing and processing all ferrous and non-ferrous scrap metals.
We are currently seeking a dynamic Senior Executive Assistant based at our head office in Halifax.
Supporting 3 members of the executive team, this pivotal role is a new role to support the growth of our organization.
If you thrive in a fast-paced environment, excel in problem solving and value confidentiality and professionalism, we invite you to apply today!

Responsibilities:

• Provide direct administrative support to all members of the executive team.
• Maintain work schedules and calendars of executive management.
• Prepare travel schedules, book travel arrangements, and make reservations
• Review all documents, reports, and correspondence prepared for executive signature for format, content, grammar, spelling and make edits as necessary.
• Prepare reports, background documentation, presentations and research as required.
• Receive and screen all inbound telephone calls, e-mails, and visitors.
• Review, evaluate, and distribute priority correspondence.
• Facilitate communication from department managers, business unit leaders, and external consultants/business contacts, when required.
• Complete expense reports and other related duties.
• Present a positive and professional image of the Company office to all visitors, suppliers, inquiries, and other persons.Other duties shall be assigned as required.
• Skills and Qualifications:
• Post-secondary Diploma in Business Administration, or relevant discipline, required.
• 5-7 years’ experience in a Senior Administrative/Executive Assistant role preferred.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Ability to multi-task and learn quickly, while being adaptable to change
• Resourceful and flexible.
• Excellent communication skills.

What we bring to the table:

• Competitive salary based on experience
• Group benefits
• RRSP matching
• Employee Assistance program
• Flex time

• Amazing team of co-workers Free parking

• • Please apply with a cover letter attached with your resume.

• Provide direct administrative support to all members of the executive team.
• Maintain work schedules and calendars of executive management.
• Prepare travel schedules, book travel arrangements, and make reservations
• Review all documents, reports, and correspondence prepared for executive signature for format, content, grammar, spelling and make edits as necessary.
• Prepare reports, background documentation, presentations and research as required.
• Receive and screen all inbound telephone calls, e-mails, and visitors.
• Review, evaluate, and distribute priority correspondence.
• Facilitate communication from department managers, business unit leaders, and external consultants/business contacts, when required.
• Complete expense reports and other related duties.
• Present a positive and professional image of the Company office to all visitors, suppliers, inquiries, and other persons.Other duties shall be assigned as required.
• Skills and Qualifications:
• Post-secondary Diploma in Business Administration, or relevant discipline, required.
• 5-7 years’ experience in a Senior Administrative/Executive Assistant role preferred.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Ability to multi-task and learn quickly, while being adaptable to change
• Resourceful and flexible.
• Excellent communication skills