Senior Executive Assistant

at  McKinsey Company

WHO YOU’LL WORK WITH

You will be based in Lima city as part of our Lima office. You’ll be part of our Lima and Spanish Latam Executive Assistant team, comprising of 12 offices across South and Central America, with more than 900 consulting and non-consulting colleagues. You will support firm Leadership in our Lima Office and report to the Office Services Team Leader of Executive Assistants for Lima.

QUALIFICATIONS

• College or secretarial school required; 4-year degree preferred
• 5+ years administrative assistant experience in a corporate or professional environment, working for senior-level management
• Very strong organizational, communication across audiences and interpersonal skills
• Detail oriented and ability to prioritize and multi-task
• Proactiveness and high level of attention to detail, strong customer service mindset and style
• Poise, presence, and professionalism
• Track record of demonstrated ownership through responsibility and accountability for end products
• Strong email and calendaring skills (Outlook proficiency preferred); proficiency in PowerPoint, Word and Excel
• Ability to anticipate and meet the needs of colleagues supported
• Ability to work expertly and effectively in a dynamic, deadline-driven environment
• Inventive in problem solving and high tolerance for ambiguity
• Excellent professional standards, discernment and discretion when taking care of sensitive information
• Ability to establish relationships with both local colleagues and those working in other offices and clients
• Team player mentality
• Advanced/Fluent English is required (verbal and written)

You will work with your assigned consultants as an Executive Assistant to organize and leverage their time effectively, manage their complex schedules and coordinate their travel logistics.
In this role, you will assume responsibility for planning, organizing and executing major projects (e.g. calls and meetings entailing coordination of schedules of senior leadership participants). You will also be responsible for planning client and internal meetings, conference calls, zoom meetings, conferences/events and lunches/dinners.
You will collaborate with clients, client administrative contacts and with department members in creating smooth workflow including soliciting assistance from others as needed and helping others, as appropriate, and maintaining follow-through. You will have flexibility to ensure appropriate, timely actions and that deadlines are met. You will also act as liaison for assigned individuals to ensure that various departments provide requested support in an efficient, timely manner.
Furthermore, when needed, you will support the planning and execution of major projects, conferences and other off-site meetings and work collaboratively with other executive assistants to ensure backup coverage.

Key aspects of your role include the following:

• Organize and maintain complex calendar(s) for assigned leadership
• Manage all communications including responding to correspondence that does not require personal attention of client service professionals
• Handle all telephone calls in a professional and efficient manner; develop strong ongoing rapport with Assistants supporting client executives
• Produce accurate, properly formatted documents and reports, frequently under tight time constraints
• Provide range of administrative support (e.g., travel scheduling, file organization, expense report submission, timesheet, accounting administration) to effectively provide leverage to client service professionals
• Drive support for people processes (e.g., scheduling, tracking, compiling feedback, note-taking, etc.)
• When needed, support the planning and execution of major projects, conferences and other off-site meetings
• Work collaboratively with other executive assistants, receptionist and TL/Manager to ensure backup coverage