Senior Executive (DMERI - Resource Planning Group)

at  DSO National Laboratories

Responsibilities
DSO National Laboratories (DSO) is Singapore’s largest defence research and development (R&D) organisation, with the critical mission to develop technological solutions to sharpen the cutting edge of Singapore’s national security. At DSO, you will develop more than just a career. This is where you will make a real impact and shape the future of defence across the spectrum of air, land, sea, space and cyberspace.
The Defence Medical & Environmental Research Institute (DMERI) builds up technological capabilities for the protection against chemical and biological warfare agents. It also conducts research and development into combat care, human effectiveness, bio- technology and bio-engineering to enhance the safety, survivability and performance of our national forces in hostile battlefield environment.
People are DSO’s greatest asset. You will get to realise your career aspirations and develop your own niche either as a deep technical expert or a leader in the team. With frequent career dialogues and a robust training and development framework, we will provide you with the necessary development tools for you to reach your potential. You will also be recognised and rewarded through competitive remuneration packages and scholarship opportunities.
Senior Executive (DMERI - Resource Planning Group)

In this role, you will:

• Perform PA Secretary Duties
• Maintain and update Senior Director’s calendar to ensure efficient scheduling of meetings, conferences, and appointments
• Coordinate internal and external meeting
• Handle confidential data with professionalism and discretion
• Provide high quality and efficient administrative support to the Senior Director to enable smooth running of day-to-day operations
• Support the Division Resource Planning Group
• Assist in project planning
• Assist in the consolidation of budgets for Annual Budget Planning (ABP)
• Support in Division event organisation and logistic planning
• Generate and collate data as well as assist in regular report preparation on statistics such as project status, manpower utilisation and budgets
• Monitor project status, operating budget and manpower utilisation and highlight issues if any
• Maintain and update project relationships in HR Portal
• Ensure data integrity and accuracy as well as timeliness in all work submissions
• Be the Administrator for overseeing the division’s SharePoint and Knowledgebase platform
• Liaise and co-ordinate with various stakeholders to ensure that work is carried out smoothly and timely
• Other ad-hoc administrative duties as assigned

Requirements

• Diploma in any field
• Proficient in MS Office (Excel, Word and PowerPoint).
• Some knowledge in data analytical tool (e.g. Power BI) will be advantageous
• Basic financial knowledge is preferred
• Good knowledge in SAP will be advantageous

• Perform PA Secretary Duties
• Maintain and update Senior Director’s calendar to ensure efficient scheduling of meetings, conferences, and appointments
• Coordinate internal and external meeting
• Handle confidential data with professionalism and discretion
• Provide high quality and efficient administrative support to the Senior Director to enable smooth running of day-to-day operations
• Support the Division Resource Planning Group
• Assist in project planning
• Assist in the consolidation of budgets for Annual Budget Planning (ABP)
• Support in Division event organisation and logistic planning
• Generate and collate data as well as assist in regular report preparation on statistics such as project status, manpower utilisation and budgets
• Monitor project status, operating budget and manpower utilisation and highlight issues if any
• Maintain and update project relationships in HR Portal
• Ensure data integrity and accuracy as well as timeliness in all work submissions
• Be the Administrator for overseeing the division’s SharePoint and Knowledgebase platform
• Liaise and co-ordinate with various stakeholders to ensure that work is carried out smoothly and timely
• Other ad-hoc administrative duties as assigne