Senior Executive/ Executive– Administration (Procurement Administrator)

at  Singapore Indian Development Association

TENURE- 2 YEAR (FULL- TIME)

Support the management of procurement activities for the sourcing of goods and administrative services for the organization.

REQUIREMENTS:

• Degree / Diploma in any discipline
• Good command of written and spoken English
• Ability to draft official documents using formal language
• Proficient in Microsoft Office, particularly Excel, PowerPoint, and Word
• Knowledge of Power Bi would be an added advantage
• Positive mindset: willingness to learn and contribute
• Must be a good team player and able to establish good relationships with peers
• Good communication and interpersonal skills
• Good time management skills and ability to work in a fast-paced environment
• Able to plan, prioritize, and multi-task well and generate outcomes
• Able to work independently with minimal supervision
• Meticulous, good decision and problem-solving skills
  This is a 2-year contract position.

• Perform timely execution of procurement activities (sourcing, tendering, seeking purchasing approvals)
• Conduct sourcing and market study activities
• Conduct demand aggregation to identify and quantify requirements
• Draft procurement documents (ITQ, ITT, Submission Report, etc) for review
• Prepare recommendations based on pricing and quality factors for evaluation committee approval
• Ensure all documentation and approvals are filed for record purposes
• Update trackers on contract utilisation
• Ensure the whole procurement process from demand aggregation to contract award is completed within timelines.
• Issue Purchase Orders to suppliers and follow through on outstanding issues
• Request Statement of Accounts from vendors to track contract utilisation
• Ensure completeness in financial documents for payment processing
• Prepare a draft of annual budgets and mid-year budget revisions for management approval
• Understand and Adhere to SOPs, Financial and Procurement guidelines
• Identify and recommend the creation of new SOPs or revision of the existing SOPs in the administration department
• Provide administrative support such as:
   Support the on and off-boarding of new joiners & leavers
   Issue/receive loan items for events & office use
   Manage office supplies stock and Issue to user division when required
   Manage assets & inventories • Participate in Divisional and SINDA-wide events when required • Any other duties as assigned by RO/ HOD