Senior Executive, Legal Administration

at  Hong Leong Bank

If you are looking to excel and make a difference, take a closer look at us…
The Legal Executive is responsible for assisting the Legal Department on the development and administration of processes within the Legal Department, general document management and general administrative support. This role reports to the Head of Legal and the successful candidates will be based in Bukit Damansara, Kuala Lumpur.
Key Responsibilities:

1. Managing the Hong Leong Bank Group Powers of Attorney (“PA”)

• Preparation of all necessary correspondence and documentation in relation to requests for new and certified true copies of PAs.
• Liaising with panel solicitors and the court to ensure the due notarization, registration and certification of PAs.
• Ensuring that PA inventory and listing is accurate and kept up to date.

1. Managing the Hong Leong Bank Group Vesting Orders (“VO”)

• Preparation of all necessary correspondence and documentation in relation to requests for certified true copies of VOs.
• Ensuring that the VO inventory and listing is accurate and kept up to date.

1. General Administrative Duties

• Assist to update status and performance tracking reports
• Provide administrative support including file management (physical and electronic) and assisting with finance requirements
• Maintaining inventory of office and pantry supplies, monitor levels and replenish stock for the department when necessary.

1. Ad Hoc Duties

• Other ad hoc duties include assisting Legal Managers with preparation of presentation slides, as assigned by the Head, Legal Department from time to time.

Job Requirements:

Education/Qualification

• Malaysian citizen
• Diploma, Advanced/Higher/Graduate Diploma, Bachelor’s Degree holder or equivalent.
• 2 years and above work experience in an office administration role.

Experience & Skillsets

• PC literate with extensive experience with Microsoft Office applications such as MS Excel and MS Powerpoint
• Ability to master new systems and procedures
• Excellent spoken and written English communication skills
• Good organizational and interpersonal skills
• Attention to detail

What’s next?

• Once you’ve applied online, our team will carefully review your application. Due to a high volume of applications, we appreciate your patience to allow for a fair and timely review process.
• Should you be shortlisted for the role, we will send you an invitation via email for an interview. You can also check on your application status by logging into your candidate account.

About Hong Leong Bank
We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.
We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life-long learning, achieve their career aspirations and grow talent from within our organisation.
Realise your full potential at Hong Leong Bank by applying now.

3. General Administrative Duties

• Assist to update status and performance tracking reports
• Provide administrative support including file management (physical and electronic) and assisting with finance requirements
• Maintaining inventory of office and pantry supplies, monitor levels and replenish stock for the department when necessary

4. Ad Hoc Duties

• Other ad hoc duties include assisting Legal Managers with preparation of presentation slides, as assigned by the Head, Legal Department from time to time