Senior Facilities Coordinator

at  CBRE

JOB SUMMARY

The purpose of this position is to assist the facility management team in ensuring the successful competition of client facility needs.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION

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• A high school diploma or general education degree (GED) is required. Minimum of two years of related experience and/or training.

OTHER SKILLS AND/OR ABILITIES

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• Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders, and the ability to lift and carry heavy loads of 50 lbs. or more
  
  Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
  
  Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
  
  Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
  
  NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

ESSENTIAL DUTIES AND RESPONSIBILITIES

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• Responds to client inquiries and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction

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• Builds work orders and assigns work orders to multiple technicians, subcontractors, and vendors. Communicates work orders to technicians and assists management in resolving problems

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• Provides reports on open and closed work orders and checks status with the appropriate technician or vendor

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• Maintains files on work orders, proposals, and department files

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• Builds vendor files and checks the accuracy of completed paperwork submitted by vendors

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• Trains vendors on work orders and billing procedures. Processes invoices and ensures accurate cost center coding

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• Assists with the inspections on the facility campus

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• Uses pc and/or PDA for work order system, email, ESS, and training

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• Assist with process and procedure training.