Senior Finance Administrator

at  Evolve FM Pty Ltd

ABOUT EVOLVE FM …

Evolve FM is the only 100% Indigenous owned full-service property and integrated facilities management company in Australia and is Australia’s only Indigenous property services provider under the whole of Australian Government property services arrangement. With a vision of “Equity through Opportunity”, Evolve FM seeks to use the medium of first-class property services to provide employment and economic opportunities for Australia’s first peoples, while being open to employees of all backgrounds and aspirations.
Evolve FM is an inclusive, welcoming, flexible, and empathetic workplace where you can bring your whole self to work and balance your commitments and responsibilities outside work.
Our innovative approach and service quality were recognised in the ACT Telstra Business Awards, where we were awarded the ACT Winner for Indigenous Excellence.
Evolve FM is a Supply Nation Certified Supplier, NSWICC Member as well as having obtained ISO certification in 9001:2015, 14001:2015, 45001:2018 and we are always looking for great people to join our team!
Aboriginal and Torres Strait Islander applicants are encouraged to apply

QUALIFICATIONS

• Proven experience in finance administration or a similar role, preferably in a senior capacity.
• A Bachelor’s Degree in Accounting or a related discipline.
• Formal qualifications or progress toward qualifications in finance (e.g., CA or CPA) are highly regarded.
• Strong interpersonal skills to manage relationships with a diverse range of client representatives, internal teams, and external stakeholders.
• Effective written and oral communication skills, with the ability to handle ambiguity and complex problems.
• Proven ability to manage multiple and complex deliverables on a daily basis.
• Strategic thinking, innovation, and problem-solving capabilities.
• Very good proficiency in Excel, along with strong analytical and reporting skills (including commentary)
  Job Type: Full-time
  Pay: $65,000.00 – $80,000.00 per year

Work Authorisation:

• Australia (Required)

Work Location: In perso

The Senior Finance Administrator role involves managing financial operations and administrative tasks, including internal and external financial reporting, ensuring compliance with regulations, and contributing to organizational and client-specific financial goals/reporting.
Key skills required include strong analytical abilities, exceptional attention to detail, effective multitasking capabilities and the ability to collaborate with various stakeholders to ensure smooth financial operations.

Quality Control and Reporting:

• Maintaining and monitoring quality internal controls.
• Oversee daily financial administrative activities, including accounts payable and receivable, expense tracking, and bank reconciliations.
• Providing account managers with transparent insights into their clients’ P&L.
• Completing internal month-end financial reporting for designated clients.
• Preparing and sending funds requests as per the month-end calendar.
• Completing and delivering client accrual reports accurately and on time.
• Maintain financial systems and records, ensuring data integrity
• Monitor budgets and expenditures, providing variance analysis and commentaries for designated clients.
• Ensure compliance with financial regulations, company policies, and audit requirements.
• Ensuring timely completion of operational and ad-hoc client finance reports and attending client meetings.
• Assist the Finance Manager with budget and forecast input requirements for designated clients, ensuring accuracy and alignment with financial goals.

 Client and System Coordination:

• Managing client funding requests and resolving client queries promptly.
• Working with the Lease Admin Group to ensure lease audits, Rent Rolls, and file uploads are managed effectively.

 Risk Management and Process Improvement:

• Ensuring adherence to quality standards and internal controls to mitigate risks.
• Identifying key control gaps and formulating actionable solutions.
• Proactively generating ideas to improve the efficiency of month-end processing.
• Driving continuous improvements in processes, systems, and staffing to enhance financial information quality and reduce inefficiencies.

 Team Management and Development:

• Supervising finance administrators and training junior staff members.
• Acting as Finance Team Lead during their absence.
• Collaborating with and supporting team members to address finance-related matters efficiently.