Senior Hospitality Manager, Experiences (Formula 1)

at  Octagon

THE JOB / SENIOR HOSPITALITY MANAGER

• EXPERIENCES / Responsible for planning and executing hospitality programs for our brand partners at experiential events in sports and entertainment with a focus on Formula 1.
  *Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA or Atlanta, GA. We will also consider a remote-based working arrangement for qualified candidates with East Coast working hours as a prerequisite.”
  Do you consider yourself a hospitality specialist?
  Skilled with running multiple hosting programs across the globe?
  If you have exceptional account management skills, are a standout colleague, and are passionate about ensuring guests at major events enjoy the best experience possible, this could be the role for you.
  We are currently seeking an enthusiastic and highly motivated Senior Hospitality Manager to assist in the development and execution of guest programs for one of our key clients in motorsport. The role requires experience and excellent understanding of high-end hospitality and customer hosting, in-person event operations, as well as account management. You enjoy working in a team environment and know how to effectively work with clients and partners to delivery premium service in a fast-paced atmosphere.
  The candidate will be responsible for delivering successful guest experiences, sourcing local suppliers, logistics planning, and on the ground event execution for global hospitality events in Formula 1. You are organized and detail oriented, willing to travel and work across multiple geographies and takes pride in delivering a flawless event. Enjoy the challenge of working at the speed of light and balancing sophisticated programs? We do too. You will be able to work on multiple projects simultaneously, delivering exciting and exclusive programs to our clients.

• Strategic and operational planning of C-suite level Formula 1 hospitality programs offering unique content, experiences, and best-in-class delivery
• Senior client stakeholder and rights holder management and coordination
• Logistical planning of detailed hospitality packages, including (but not limited to) race tickets, garage tours, team appearances, accommodation, transportation, dinners, and cultural experiences
• Event development including (but not limited to) scheduling, logistics, health and safety, insurance, creative production, and briefing documentation providing in-depth brand relevant content and insight
• Research, procure, and contract relevant third-party suppliers
• Financial account management including the creation of budgets, tracking, and reconciliation
• Development and delivery of pre- and post-event reporting
• On-site management of C-suite level guests
• Management of direct reports as assigned
• Client Services & Account Management
• Leadership of client relationships, day-to-day account management, project management, internal team coordination
• Development of annual program strategy; driving through to execution
• Proactive thinking to foresee issues and propose solutions before they arise
• Financial management of invoices, vendor payments, budget tracking documents, and reporting and reconciliation on overall project finances
• Coordination with other global Octagon account teams to ensure efficiencies and best practices across regions
• Management of junior account staff, overseeing specific project workstream deliverables