Senior Medical Secretary and Colposcopy Coordinator

at  North West Anglia NHS Foundation Trust

Championing Excellence in Colposcopy Care
Join our dedicated team to coordinate and elevate the Trust’s Colposcopy services across Peterborough, Stamford, and Hinchingbrooke. In this pivotal role, you will:
Service Coordination: Oversee the Colposcopy services within the Trust, ensuring seamless operations across Peterborough, Stamford, and Hinchingbrooke.
Team Management: Lead the Colposcopy Administrator at Peterborough and supervise the administrator at Hinchingbrooke, fostering a collaborative and efficient work environment.
Reporting & Compliance: Prepare detailed quarterly and annual reports for the Colposcopy service, ensuring accurate and timely submissions to SQAS (Screening Quality Assurance Service).
Meeting Participation: Attend Multidisciplinary Team (MDT) meetings, diligently recording minutes and ensuring that all action items are effectively implemented.
Secretarial Leadership: Manage a proficient secretarial team, providing essential typing, filing, and administrative support to Consultants and Nurse Specialists, thereby ensuring an exceptional service for our patients.
Why Join Us? Be a part of a forward-thinking organisation committed to delivering high-quality colposcopy care. Utilize your leadership skills to make a meaningful impact on patient services and support a team dedicated to excellence.
Apply today to help us continue providing outstanding colposcopy services to our community.
In this role, you will be responsible for managing all secretarial and administrative tasks necessary to support the needs of the service. This includes line managing a team of secretaries and assistants, overseeing their development, handling matters related to performance, sickness, and leave, and ensuring tasks are appropriately delegated. Additionally, you will provide vital administrative support across specialty teams and in outpatient clinics as needed, ensuring an efficient audio typing and administrative service is maintained within the department.
You will work closely with the Administration and Pathway Coordinator, Service Manager, and Clinicians to ensure the smooth operation of the service, including maintaining tracking of Referral to Treatment (RTT) and cancer patients. Your role also involves dealing with telephone inquiries, performing audio typing of correspondence and results when required, and being flexible in your approach to meet the demands of the service. Training will be provided as necessary to support your professional development.
We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.
As part of our commitment to supporting our employees we offer a range of benefits including:
Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);

MEMBERSHIP OF THE NHS PENSION SCHEME:

Flexible working opportunities;
Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
Opportunities for career development and training to help you progress in your role;
Wellbeing support and activities to promote a healthy work environment;
Access to our in-house physiotherapy service;
On-site canteens offering subsidised meals;
Subsidised staff parking (currently free);
Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough
We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.
For a comprehensive understanding of the role and its responsibilities, please refer to the attached job description. It provides detailed insights into what the position entails and the expectations associated with it

Please refer the Job description for details