Senior Office Executive

at  Roche

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.
The Position
A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love.
That’s what makes us Roche.

WHO YOU ARE?

• We are seeking an individual with minimum 3 years of related experience in office administration, event management, keeping contact with suppliers and high-level stakeholder management
• Strong communication skills in English (written and spoken) are essential. Additional languages a plus, based on region/customer requirements.
• Service orientation
• Strong communicator/team player
• Precise, focused, accountable
• High level of organizational and logistical skills
• Ability to multitask
• Excellent communication in English

• Main contact for assisting with business travel administration, helping employees of all RSS Operations with the necessary administration steps before and after travel including for higher management and in case of complex arrangements
• Providing assistance to all RSS Operations employees in the matters of business travels, event organization, office related orders
• End-to-end organization and management of corporate large and all staff events
• Car fleet management, operational support
• Travel related administration eg.: hotel reservations, booking
• Managing incoming calls and email inquiries in Office Administration related matters
• Personal assistance for leadership team
• Deal with telephone inquiries when and where possible and reverts them to the appropriate Directors and/or Managers
• Supporting purchasing processes, PO creation, vendor registration, contract uploading
• Car Fleet management, vendor management
• Keep contact with suppliers who are related to the site’s daily life: cleaning team, security team, catering, car fleet etc.
• Ensures the smooth operation of daily office activities, including providing office supplies and stationery, ordering snacks and beverages for meetings, arranging lunches, fulfilling errands, handling couriers and mail distribution, managing guest reception and support, and maintaining contact with suppliers related to Roche-Budapest’s daily operations.
• When the Office Administration Team Lead is not available acts as back-up for the following tasks and activities:
• GM Support
• Supervise the tea