Senior Officer, Academic Administration (Graduate Studies)

at  University of Ottawa

POSITION PURPOSE:

Coordinates and performs the main tasks related to academic activities for programs in accordance with the academic regulations of the Faculty and the University. Provides courteous, timely and accurate service that projects a positive image of the University of Ottawa to all clients and contributes to an enriched student experience.

IN THIS ROLE, YOUR RESPONSIBILITIES WILL INCLUDE:

Admissions: Oversee the admission process for programs under the incumbent’s responsibility. This includes developing, evaluating and providing front-line services and information for potential students in order to determine needs and advise them on program options, admission scholarships and admission requirements based on their previous education and career goals. Analyze and prepare admission files according to university requirements and ensure all conditions are met. Check accuracy of student status lists and make any necessary corrections. Determine eligibility of applicants, prepare files for evaluation by admission committees and manage entry of evaluation committee recommendations.
Academic Advisement: Provide advice to students on academic processes and regulations related to the academic requirements of their program in order to improve student retention and success and reduce time to completion. Coordinate academic processes under the incumbent’s responsibility, such as student registration, evaluation of CO-OP student files and academic performance, including checking student progress reports and prepared lists. Approve final grades, coordinate course evaluations and manage deferred exams and exam accommodations. Provide input related to course offerings and assist with creating course and exam schedules. Update course and exam schedules in computer system. Coordinate the process for evaluating international exchange files of arriving students.
Thesis and Graduation: Coordinate the master’s and PhD thesis evaluation and defence processes. Communicate with the thesis committee and ensure the thesis examiners’ reports are received by the deadline. Review and evaluate student files for graduation purposes for programs under the incumbent’s responsibility to determine students’ eligibility to receive their degree.
Grants and Scholarships: Coordinate the internal and external scholarship evaluation processes and provide academic units with assistance in interpreting academic regulations. Provide applicants with information on criteria for admission scholarships, scholarships and bursaries offered by the faculty and grants offered by funding agencies.
Records Management: Implement an effective filing and records management system.