Senior Officer, MD Assistant, Banking

at  European Bank for Reconstruction and Development

Requisition ID

35060
Office Country

United Kingdom
Office City

London
Division

Policy and Partnerships
Contract Type

Fixed Term
Contract Length

2 years
Posting End Date

10/10/2024

ACADEMIC QUALIFICATIONS

• A degree and/or equivalent business experience
• A recognised secretarial or business qualification desirable
• Fluent English, with excellent written and oral communication skills
• Knowledge of one or more EBRD Member Country languages, both written and spoken, desirable but not essential

EXPERIENCE/KNOWLEDGE

• Good level of numeracy Strong organisational, administrative and analytical skills
• Self-motivated with the ability to work independently and to prioritise and schedule tasks
• Attention to detail and eye for accuracy
  Familiarity / experience of EU institutions desirable but not essential

TECHNICAL SKILLS

• Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
• Proven skills in drafting business correspondence and documents, summarising information in written narratives and presentations including textual, numeric and graphic/charts parts
• Knowledge of SAP desirable

PURPOSE OF THE JOB

The Senior Officer, EU Pillar, plays a key role in the Bank’s engagement with the EU on its flagship programme for EBRD’s EU Countries of Operations. The focus of the role is on supporting Donor Partnerships staff members generally in their negotiation and implementation of EU funding programmes including both financing instruments and advisory support, and specifically on the implementation of the InvestEU programme. The Senior Officer may, from time to time, support staff members implementing other EU-funded programmes where such support will contribute to the smooth running of the EU Pillar team.
As well as providing administrative and budget-related support to EU Pillar team members, the Senior Officer will also interact with colleagues across the Bank, and contacts in external organisations

THE SENIOR OFFICER HAS SOME OR ALL OF THE FOLLOWING ACCOUNTABILITIES AND RESPONSIBILITIES:

Administration:

• Assist with preparation and processing of internal documents to be submitted to the Bank’s committees (e.g. ExCom, OpsCom, SP Com, TC Com, BAAC, FOPC, Board)
• Manage internal/external correspondence/requests including drafting responses for review, forwarding for action within the team and interfacing with other departments to ensure that follow-up action is taken
• Maintain and manage data in EBRD-specific applications (DTM, SAP etc…) to ensure accuracy of Bank records
• Support compilation and entry of data into EU-specific applications (ECFIN MIS etc…) under supervision of Associate Director, EU Donor Funds
• Coordinate all required facilities, catering and technical assistance for internal/external meetings/training sessions, including venue sourcing, as well as billing arrangements.
• Identify opportunities to improve departmental processes and outputs to ensure they are kept up to date and fit for purpose
• Arrange all elements of travel according to EBRD policy including arranging visas, accommodation, ordering currency and preparing itineraries as well as claiming expenses.
• Diary management – arranging internal and external meetings, conference calls and responding to meeting requests on behalf of the team and/or line manager

Consultancy:

• From time to time, manage the procurement and delivery of consultancy assignments, including organising of invoicing and payments, to ensure the process runs smoothly

Budget:

• Proactively manage and monitor programme budget(s) to ensure accuracy and compliance with the Bank’s procedures

Reporting:

• Under the supervision of Associate Drector, EU Donor Funds, support team members in the collation and preparation of reporting data for both internal use and for submission to the EU (or other relevant entities as may be necessary from time to time)
• Undertake internet-based research on both a planned and an ad hoc basis and complete internal and external document searches, to provide Managers with essential information for the production of reports
• Assist with the production of reports and presentation material, undertaking secondary proof-reading and editorial work

Perform specific data-based analytical work to provide Managers with essential information for the production of reports