Senior PA - Business Administration Apprentice

at  NHS Blood and Transplant

JOB SUMMARY

Being part of our Apprenticeship Programme is a good opportunity for you to gain valuable knowledge and experience, as well as develop a range of transferrable skills. The position is therefore suited to someone who values learning and has a desire to start an interesting and rewarding career path within NHSBT.
In this role, you’ll compose and type correspondence, including reports and papers. Manage data input for patient/donor results, maintain clinical records, and forge strong relationships with internal departments and external bodies.
Additionally, you’ll manage confidential information, organise induction training for new staff, and collaborate with other PAs to ensure support during absences or busy periods. Playing your part in helping thousands of patients live better, fuller lives.
Alongside completing the Level 3 Business Administration apprenticeship. you’ll be managing diaries, organising and documenting meetings, producing reports for meetings, making travel and accommodation arrangements and helping with clerical laboratory tasks. Building strong working relationships with other departments and organisations will be crucial to your success. You’ll have a proactive style, excellent communication skills and focused on looking for opportunities to reduce or improve administration.

EXPERIENCE AND KNOWLEDGE

• Experience of handling conflicting deadlines and priorities.
• Understanding of the need for confidentiality
• Some experience of working with information technology using Microsoft Office packages or equivalent Systems.

By the end of the apprenticeship:

• Experience researching and preparing clear and concise reports, analysis and recommendations, from the results.
• Experience in running bring forward systems and chasing progress on actions.
• Experience of working as a PA to Senior Management level or above.
• Experience in producing meeting agendas and minute taking.
• High proficiency in working with information technology using Microsoft Office packages (Outlook, Word, Excel, Teams and PowerPoint)

QUALIFICATIONS AND TRAINING

• GCSE grade C or above in English and Maths.
• Commitment to studying towards and completing the Level 3 Business Administration apprenticeship programme
• Demonstrates commitment to own continued professional development (CPD).

By the end of the apprenticeship:

• OCR (RSA) level 2 certificate in text processing or equivalent experience.
• Experience of working as a PA to Senior Management level or above.
• NVQ level 3 in Administration or equivalent level.

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

ABOUT US

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do.
By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we’ll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.

In this role as Senior PA Apprentice, you will provide a comprehensive personal assistant service to the RCI Team. You will be:

• Acting as a central source of communication between the RCI team and other Managers in the Directorate and other Directorates and with agencies/contacts external to the organisation.
• Providing clerical and other support to the laboratory which will involve booking in patient blood samples on to the laboratory test system.
• Supporting and deputising for other secretarial and administrative staff as and when required.
• Ensuring the smooth running of the Manager’s office and the timely prioritisation of all administrative duties
• Arranging meetings, produce agenda, take minutes and chase progress on actions.