Senior Payroll Clerk

at  Seaspan ULC

The Senior Payroll Clerk will review and processes payroll and all payroll-related forms for completeness and accuracy.

• Reviews and processes payroll and all payroll-related forms for completeness and accuracy. (Timecards, ROE, record of leave, benefits, etc.) in accordance with government statutes, collective agreements, and benefit contracts.
• Ensures timecard data is accurately entered into the payroll system.
• Processes layoffs and follows payroll procedures for terminated employees.
• Contacts operations supervisors for any missed timecards or discrepancies with timecards.
• Reviews and processes all special payments (terminations, wage increments, retroactive pay, etc.) as required and in accordance with current CRA rules.
• Compiles and accurately processes payroll data such as garnishments, vacation time, union dues, benefits, insurance, and other deductions.
• Ensures all deductions are made as scheduled and in accordance with relevant collective agreements.
• Creates and runs required internal management reports from the payroll system.
• Calculates, prepares, and reports statutory remittances and voluntary payroll deductions in a timely manner and balance to the General Ledger.
• Responsible for paystub sealing and distribution.
• Prepares payroll distribution, expense, benefit, and other journal entries and reconcile related payroll general ledger accounts.
• Assists in the reconciliation, creation, and timely distribution of T4s/T4As.
• Maintains an accurate set of confidential employee files by sorting and filing copies (electronic or hard copy) of documents after each pay run in accordance with the company’s records retention policy.
• Responds to employee, union, benefit carriers and government agencies regarding payroll inquiries.
• Responsible for preparing timecards for upcoming pay period.
• Assists other payroll clerks for vacation relief or during peak periods.
• Performs other administrative duties, such as mail, switchboard, filing, etc. as requested.
• Trains Payroll back up and reviews the work during the training process.
• Provides training to other Payroll Clerks as required.
• Provides back-up relief to cover other payrolls.
• Participates in required meetings providing input.
• Participates and assists in implementation of new systems as required.
• Performs other payroll and accounting related duties as assigned.
• Prepares ad hoc reports as requested.Performs additional duties as assigned.