Senior Personal Assistant to VP, Program Management

at  Kohler

OPPORTUNITY:

We are looking for a Personal Assistant who will play a pivotal role in providing organisational support to the VP-Program Management, K&B and Sr Director-Finance, Innovation & K&B ensuring smooth communication, coordination, and execution of various tasks. This role is perfect for a proactive and detail-oriented professional who can handle confidential information and manage multiple priorities.

SKILLS/REQUIREMENTS

• At least 3 years’ experience in a PA role
• Excellent organisation skills, with the ability to multitask and meet deadlines in a fast-paced environment.
• Team player – adept at dealing with a diverse mix of stakeholders.
• Able to prioritise workload and able to adapt quickly to changes in priorities.
• Discreetly handle confidential and sensitive matters.
• Able to work on own initiative with limited supervision.
• Excellent communication skills.
• Experience in a similar administratively complex role is essential.
• Excellent PC skills including all Microsoft Office, Outlook (diary and meeting management), video and telephone conferencing.
• Highly customer focused (internal and external).
• Flexible approach to working hours, including out-of-hours support where required and occasional travel.

ABOUT US

At our EMEA Corporate Services we support Kohler businesses in our region, we have an excellent team of dedicated associates focused on delivering exceptional customer service and ensuring every interaction is a genuine, positive and rewarding experience for both our internal and external customers. We represent the Corporate Functions found in Kohler, Wisconsin here in the EMEA region – Finance, Tax, IT, Internal Audit, Procurement, Regional Operations for Global Shared Services, Environment Health & Safety, Legal, & HR. We all pride ourselves on adding value to the Kohler businesses we support in the region and work closely with our Kohler Corporate colleagues in Wisconsin on global initiatives and projects.
Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities.

• Manage the diary of the VP-Program Management, K&B and Sr Director Finance, Innovation & K&B, organising meetings, appointments, travel arrangements and events as required.
• Work with our Internal Communications team to coordinate team briefs and communication roll-outs, including the preparation of slides and/or videos.
• Arrange travel itineraries, accommodation, transportation, and necessary documentation for business trips on behalf of the team.
• Perform various administrative duties, such as filing documents, preparing reports, raising purchase orders and managing office supplies.
• Manage business expense submissions on behalf of the VP-Program Management, K&B and Sr Director-Finance, Innovation & K&B
• Respond to requests for information from our global teams
• Coordinate monthly report submissions
• Maintain discretion and confidentiality regarding sensitive information