Senior Portfolio Administrator, SMA

at  CIBC Mellon

COMPANY INFORMATION:

CIBC Mellon is a leading provider of asset servicing solutions to institutional investors in Canada, including multi-currency accounting, fund valuation, and investment information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you with opportunities to learn and grow professionally while supporting the communities in which you live and work.
We are a diverse and dynamic workplace where employees take an active role in delivering on strategic objectives while advancing their individual career goals. We encourage innovative thinking and give our employees the support and resources they need to turn great ideas into actions.
We’re always looking for talented people who can make a meaningful difference for our clients, our company and our communities. To learn more about why our employees love coming to work each day, visit www.cibcmellon.com/experience.

POSITION OVERVIEW:

An experienced senior administrative role in executing critical daily processes to support investments in separately managed accounts.

QUALIFICATIONS:

Education/Experience

• Four years of experience in an accounting/operations related position; experience with mutual funds, securities/investments, cash management and reconciliation is preferred
• Post-secondary degree in accounting/finance/business/commerce or equivalent
• Successful completion of the CSC is preferred

Specific Knowledge & Skills

• Familiarity with professional information systems
• Proficiency in Microsoft Office such as MS Excel and Word; Access would be an asset
• Programming/development and data management skills would be an asset;
• Strong attention to detail coupled with proven research and problem-solving skills;
• Ability to work independently in a time sensitive environment and deal with fluctuating work volumes;
• Strong communication skills, both written and verbal;
• Knowledge of applicable policies and procedures.

• Execute critical daily processes to provide essential inputs for trades from the Investment Managers in separately managed accounts, with a focus on larger and more complex accounts
• Supporting the Supervisor and being the first point of escalation for any issues or problems that arise during daily operations
• Ensure correct and timely post-execution reporting of trades
• Receive securities trades on a daily basis from Investment Managers, ensuring the trades are accurately and promptly matched and entered to the portfolio accounts’ records
• Perform reconciliations and identify, report and escalate portfolio security discrepancies
• Participate in departmental initiatives and projects
• Operate and support investment management and trade order management system
• Work with traders/investment managers, and custodians/prime brokers to identify, investigate and resolve portfolio discrepancies, overdrafts and money market trade settlement problems; focus on larger and more complex transactions and issue resolution
• Minimize risk and operational losses by adhering to established policies and procedures
• Providing training, guidance, and assistance to team members with daily activities as needed