Senior Procurement Contract Specialist

at  Worley

Senior Procurement Contract Specialist - AUS008N
Company: Worley
Primary Location: Singapore
Job: Procurement Management
Schedule: Full-time
Employment Type: Employee
Job Level: Experienced
Job Posting: Jul 17, 2024
Unposting Date: Aug 31, 2024
Reporting Manager Title: Supply Management Director
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ABOUT THE JOB

We’re looking for a Senior Procurement Contract Specialist to join our Singapore team.
When you work for us, you get the chance to join nearly 50,000 people all driven by a common purpose of delivering a more sustainable world. We’re excited about the challenges ahead. We believe there’s never been a more rewarding time to work in the energy, chemical and resources sectors.
We offer a flexible approach to working, because our people are safer, healthier, and more productive when they can balance work with life. That’s why there are flexible and hybrid working options, so you can choose when, where and how you work.
As a Senior Procurement Contract Specialist, you will be responsible for liaising with the Project Team for the Contract functions on the projects to which they are assigned. Provides the focal point for the Contract packages assigned to and related activities on the project, liaising with the Project Manager, the client, and all disciplines including the Supply Management Director and the Project Contract Manager.
To succeed in this role, you should well verse with various type of construction terms and conditions in the O&G and chemical industries, familiar with the basis of measurement and preambles for Civil, Piling, Structural, Mechanical, Piping, Scaffolding, Painting, Insulation, Tankage, Electrical and Instrumentation, coordinate with other disciplines in a reliable, consistent and predictable manner. You should be responsible to drive value savings, work with Contract Teams, discipline leads, Project and Construction Managers also you need to diligently plan, monitor, control, and report the work as well as preparation of contractual letter and claim assessments will be a part of your work.

WHO WE ARE

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.
Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.
We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation.
Join us and help drive innovation and sustainability in our projects.

We are looking for a Senior Procurement Contract Specialist to join our Singapore team.

The role responsibilities include:

• Comply with work processes, procedures, instructions and guidelines, including Contract Execution Plan, Co-ordination Procedure and Quality Plan.
• Prepare cost estimates and submitted for review to the Contract Manager prior to submission to the Project Manager.
• If required, engage the market using processes, procedures, instructions and guidelines as written out in the Contracts strategy.
• Responsible for:
• Project setup including systems and tools.
• Contract management of Contractors and Service Providers.
• Change and dispute managements.
• Prepare contractual letters and correspondences.
• Defend and resolve claims expeditiously.
• Maintain systems and tools for reporting; and issuing Contract status reports.
• Maintain the Contracts plan in conjunction with Construction, Project Management, Engineering, and Planning.
• Compile, manage and update the project-specific bidders’ list in conjunction with Construction, Project Management, Engineering, and the Project Manager.
• Lead formal enquiry packages, ensure issuance to each of the Contractors on the approved project Bidder List, and expedite bid returns to meet the closing date.
• Maintain, lead and control all contact with bidders/Contractors during the bidding /evaluation period and after Contract award, and that technical and commercial communications and evaluation are recorded in writing and distributed.
• Evaluate quotes, follow up Technical Bid Analysis (TBA), prepare Commercial Bid Analysis (CBA), and make award recommendations to the Client on the most suitable bidder considering the price, technical acceptability, and delivery consistent with the project requirements.
• Ensure CBAs are approved at the appropriate authority level prior to commitment, and that Contracts are prepared in the agreed format and issued in accordance with project requirements.
• Lead project meetings and negotiations with Contractors, as well as maintain records of Contracts expenditure and managed within budget.
• Manage variations and claims against the Contract.
• Quantity take off for Civil, Piling, Structural, Mechanical, Piping, Scaffolding, Painting, Insulation, Tankage, Electrical and Instrumentation.
• Report regularly on areas of concern/ issues /opportunities and threats and areas that are working well on the project.
• Ensures Change Orders are issued as appropriate, invoices are received, checked, and approved, and all claims or back charges are resolved, ensures Contracts files are always maintained and are current.
• Advise Contract Manager and Supply Management Director of potential new sources of supply, and of current supplier’s performance, provides Contract support to estimates when required as well as keeps abreast of market conditions and maintains regular communications with key Contractors.
• Ensure Contracts are expedited to completion, including coordination with Construction, Engineering, Quality, Health, Safety, Security and Environment, and Quality Control, and that all Contractor documentation is received.
• Conduct Contractor Performance Assessment upon Contract closure; and prepares final accounts and closeout, manages the return and release of Securities/Bonds and Warranties.
• Gain acknowledgement of all written correspondence to Contractors and minutes of meetings with Contractors.
• Electronic storage of Contract files after completion as well as their transmission to the Home Office for retention.
• Always observe HSE rules and procedures.
• Ensure a high standard of housekeeping in the work area and set examples for HSSE to other employees.
• Reports hazards, accidents, property damage, and substandard actions and conditions and participate in accident investigations when required.
• The Senior Contract Administrator is required to maintain good relations with all stakeholders, internally and externally, and shall ensure Worley professional ethics are observed at all times.