Senior Program Officer - Federal Programs Reporting & Compliance

at  NJEDA

TECHNICAL SKILLS:

• Proficiency in Microsoft Office Suite, CRM, and the ability to learn new software packages.
• Knowledge of accounting principles, ability to understand and interpret business financial statements, payroll records, invoices, receipts, etc., and proficiency in reviewing and processing payment applications

SOFT SKILLS:

• Ability to communicate effectively both verbally and in writing and foster communications with business professionals and EDA staff; proficient in grammar, spelling and editing
• Strong analytical, technical, and organizational skills with the ability to work independently and follow projects through to completion
• Ability to work effectively as part of a cross-functional team

EXPERIENCE:

• 7+ years of experience in business, accounting, finance, economic or community development, or similar professional experience
• 5+ years experience with federal regulations or similar, specifically federally funded construction projects
• 7+ years of customer service and/or work with public sector organizations preferred
• Advanced degree or industry specific certification may be substituted for 1 year of experience

EDUCATION:

• Bachelor’s degree in relevant field or equivalent experience preferred

NOTE

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time. Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees.
This position is considered exempt and is excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers under the FLSA.
NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs.
NJ SAME Program
In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce.
The SAME program allows candidates, who identify as having a significant disability, to apply for non-competitive and unclassified positions through a fast track hiring process. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. For more information about the SAME program and the Fast Track Hiring program, please Click Here. If you have any questions, please email, or call the contact as indicated on the job vacancy announcement.
This posting open to eligible applicants regardless of SAME eligibility.
Equal Opportunity Employer

POSITION REQUIREMENTS

• Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date. If this cannot be provided within 21 days of an offer the offer will be rescinded.

• Must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011, to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.

• Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.
• Must review the required NJ State Ethics Guidelines found on the state website.
• Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship and Immigration Services regulations. Note: The State of New Jersey does not provide sponsorship for citizenship to the United States.

DAILY TASKS AND RESPONSIBILITIES:

• Prepares Disbursement Approval Forms for contractor payment by reviewing submitted costs, invoices, payroll records, processed checks, credit card and bank statements, receipts and verifying accuracy and cost reasonableness.
• Ensure that project files are complete through the management system software (CRM) and ensure all detailed documentation is provided and in order and kept up to date